Student Club and Organization Funding Request Form

3/2013
Student Club and Organization Funding Request Form
Annual/Supplement Allocation Funding
Student groups may apply for Annual Allocation Funding during the late spring or fall of each
year. Any recognized student groups may apply for Annual Allocation Funding. Allocations will
comply with SGA funding rules and guidelines and will consider: history of the activity/event,
past funding allocations, potential attendance, and relevance of the event to the organization’s
purpose and the educational mission of the college.
Student groups may also apply for Supplemental Allocation Funding at anytime during the
year. Supplemental funding is designed to provide funding for activities not anticipated during
the Annual Allocation Funding process. Supplemental Allocation Funding is limited and funds
are awarded each year on a first-come, first-served basis.
Student groups must complete a Summary Budget Request Form and a separate Activity/Event
Form for each activity/event. Attached you will find a copy of the:
 Funding Request Summary: This form allows you to provide general information about the
club or organization. Please make sure that once you have completed the necessary number
of Activity/Event Forms that you return to the Funding Request Summary and complete the
bottom portion.
 Total Expense Form: This form provides an overview of the entire budget request. Please
fill it out after you’ve itemized each event/activity.
 Activity/Event Form: This is where you inform the Budget Board of everything that they will
need to know about a specific activity, event, or event series to make a funding decision. If
you are requesting funds for more than one event, please make copies of this page and fill out
a separate page for each activity/event. Please fill out all sections completely.
 Summary Budget Request Form: This form asks for funding expectation for your club or
organization events. Please fill out a form for each event that requires funding from the
Budget Board AND an overall budget request summary, which will include the total amount
requested for each object code.
If you have any questions, please contact the Student Life/Student Services Office on your
campus.
3/2013
CSM Student Club or Organization
Annual/Supplement Budget Allocation Funding Request Summary
(Please circle Annual or Supplemental based on request)
Name of organization:
Date budget submitted:
Number of active CSM credit students in your organization
Number of active credit free and community members in your organization
Is your organization registered with the college?
Does your organization have an up-to-date Constitution on file with the SA?
Contact Person
Address:
Phone
Position
E-mail
Office Location
Advisor
E-mail
Phone
Annual/Supplemental Budget Funding Request Summary
Student Organization
Funding Request
Number of Events
Requested
Total Amount of
Funding Requested
Total Amount of
Revenue Anticipated
Number of Events
Approved
SA USE ONLY
SA Funding
Approved
SA USE ONLY
3/2013
Total Expense Form
Expense
Object
Code
521601
Supplies & Material
Other
Contracted Services
531110
Travel
551101
Conferences
551103
Special Events
551104
Internal Meetings
551107
Other: please describe
on separate sheet
Total Expenses
-
Total Revenue
-
Total Amount
Requested
-
Explanation of Expense
Amount
Requested
Amount
Recommended
Use for supplies for event,
printing & activities (not for
food)
Use for hiring entertainers,
speakers, etc
Use for travel expenses to
conferences or meetings
Use for conference expenses
and registration fees
Use for most other expenses for
student activities/events
Use for food for meetings or
events
Admissions fee, advertising,
grants, sponsorships, etc
Subtract Revenue from
Expenses and enter total
Please use this form after you’ve itemize and budgeted for all you’re upcoming events/activities.
Thank you for filling out the Budget Allocation Request Form.
You should hear the results of your request within 4 weeks.
3/2013
Activity/Event Form
Program Information
Name of Organization:
Activity/Event Name:
Semester/Year:
Activity/Event Date:
Location:
Time of Event:
Estimated Attendance:
Co-Sponsor (if any):
Event & Event Priority (1-high, 2-medium, 3-low)
General Description of Activity
What is the educational benefit of this activity/event and how would it benefit CSM students and
the CSM community?
On the space provided below, list anything that you feel the SA Budget Board needs to know about
this activity/event. The more information you provide, the better the board’s ability to make an
appropriate decision. Quotes, invoices, and/or screen shots of total pricing should be submitted
with the budget for all travel, conference, and/or supplies & materials requests.
3/2013
Budget
Expense
Object
Code
521601
Supplies & Material
Other
Contracted Services
531110
Travel
551101
Conferences
551103
Special Events
551104
Internal Meetings
551107
Other: please describe
on separate sheet
Total Expenses
-
Total Revenue
-
Total Amount
Requested
-
Explanation of Expense
Amount
Requested
Amount
Recommended
Use for supplies for event,
printing & activities (not for
food)
Use for hiring entertainers,
speakers, etc
Use for travel expenses to
conferences or meetings
Use for conference expenses
and registration fees
Use for most other expenses for
student activities/events
Use for food for meetings or
events
Admissions fee, advertising,
grants, sponsorships, etc
Subtract Revenue from
Expenses and enter total
Have you done this activity/event in the past?
How many students participated?
Was it funded by SA?
If yes, fill out the following history for this activity/event:
Total amount requested from SA last year
$
Total amount allocated by SA last year
$
Total amount club paid/revenue last year
$
Thank you for filling out the Budget Allocation Request Form.
You should hear the results of your request within 4 weeks.
3/2013
Activity/Event Form
Program Information
Name of Organization:
Activity/Event Name:
Semester/Year:
Activity/Event Date:
Location:
Time of Event:
Estimated Attendance:
Co-Sponsor (if any):
Event & Event Priority (1-high, 2-medium, 3-low)
General Description of Activity
What is the educational benefit of this activity/event and how would it benefit CSM students and
the CSM community?
On the space provided below, list anything that you feel the SA Budget Board needs to know about
this activity/event. The more information you provide, the better the board’s ability to make an
appropriate decision. Quotes, invoices, and/or screen shots of total pricing should be submitted
with the budget for all travel, conference, and/or supplies & materials requests.
3/2013
Budget
Expense
Object
Code
521601
Supplies & Material
Other
Contracted Services
531110
Travel
551101
Conferences
551103
Special Events
551104
Internal Meetings
551107
Other: please describe
on separate sheet
Total Expenses
-
Total Revenue
-
Total Amount
Requested
-
Explanation of Expense
Amount
Requested
Amount
Recommended
Use for supplies for event,
printing & activities (not for
food)
Use for hiring entertainers,
speakers, etc
Use for travel expenses to
conferences or meetings
Use for conference expenses
and registration fees
Use for most other expenses for
student activities/events
Use for food for meetings or
events
Admissions fee, advertising,
grants, sponsorships, etc
Subtract Revenue from
Expenses and enter total
Have you done this activity/event in the past?
How many students participated?
Was it funded by SA?
If yes, fill out the following history for this activity/event:
Total amount requested from SA last year
$
Total amount allocated by SA last year
$
Total amount club paid/revenue last year
$
Thank you for filling out the Budget Allocation Request Form.
You should hear the results of your request within 4 weeks.
3/2013
Activity/Event Form
Program Information
Name of Organization:
Activity/Event Name:
Semester/Year:
Activity/Event Date:
Location:
Time of Event:
Estimated Attendance:
Co-Sponsor (if any):
Event & Event Priority (1-high, 2-medium, 3-low)
General Description of Activity
What is the educational benefit of this activity/event and how would it benefit CSM students and
the CSM community?
On the space provided below, list anything that you feel the SA Budget Board needs to know about
this activity/event. Please keep in mind that the more information you provide, the better the
board’s ability to make an appropriate decision.
3/2013
Budget
Expense
Object
Code
521601
Supplies & Material
Other
Contracted Services
531110
Travel
551101
Conferences
551103
Special Events
551104
Internal Meetings
551107
Other: please describe
on separate sheet
Total Expenses
-
Total Revenue
-
Total Amount
Requested
-
Explanation of Expense
Amount
Requested
Amount
Recommended
Use for supplies for event,
printing & activities (not for
food)
Use for hiring entertainers,
speakers, etc
Use for travel expenses to
conferences or meetings
Use for conference expenses
and registration fees
Use for most other expenses for
student activities/events
Use for food for meetings or
events
Admissions fee, advertising,
grants, sponsorships, etc
Subtract Revenue from
Expenses and enter total
Have you done this activity/event in the past?
How many students participated?
Was it funded by SA?
If yes, fill out the following history for this activity/event:
Total amount requested from SA last year
$
Total amount allocated by SA last year
$
Total amount club paid/revenue last year
$
Thank you for filling out the Budget Allocation Request Form.
You should hear the results of your request within 4 weeks.