Oxford Brookes Student Agreement

OXFORD BROOKES UNIVERSITY
NON-EUROPEAN EXCHANGE PROGRAMME
Student's Agreement Form
DEFINITIONS
“Student”
means a student who has been accepted for and/or is
participating in a student Exchange Programme.
“University”
means the Party where the Student is enrolled as a full
time student and registered for an award at graduation.
“Host University”
means the Party where the Student is received as an
exchange student for an Exchange Period.
“Exchange Period”
means the period of time a Student attends the Host
University.
“Exchanges Officer”
means a member of staff representing each Party for the
purpose of being the central point of contact for the
operation of this Agreement.
NAME (please print) .................................................................
OBU student number…......................................
HOST INSTITUTION………………………………………………… (full name) hereby agree to the
following:
1) I have read and understood ALL the details of the University Exchange Programme. I have
also read and understood the Pre-Departure information which isapplicable to my Host country.
I have addressed any queries with the Exchanges Office prior to my departure to Host
University.
2) I understand that certain modules at the Host University might be cancelled/discontinued/full
after my arrival at the Host University, and I have therefore ensured that my Faculty at Brookes
have approved in writing more than 6 modules prior to my departure.
3) I understand that full time workload at the Host University is worth 30 ECTS credits per
semester.
4) I understand that I can only transfer back to my degree maximum of 30 ECTS credits per
semester completed at the Host University.
5) I understand that upon successful completion (achieving a “passing” grade as stipulated by
the regulations of the Host University) of the Host University modules approved by Oxford
Brookes Faculty, I will be awarded TRANSFERRED CREDITS NOT GRADES that will count
towards my degree at the University.
6) I understand it is my responsibility to assess how exchange programme transferred credits
influence my degree at the University, prior to my departure to the Host University. I have
discussed this with my Faculty in detail. I also understand that Exchanges Officer cannot advise
me on my Modular programme issues as well as the impact of transferred credits on my degree
prior, during or after my exchange.
7) I understand it is my responsibility to take the contact details of Oxford Brookes Exchanges
Office and my Faculty at Brookes with me to the Host country in case I need to contact them.
8) I understand it is my responsibility to familiarise myself with Host University fees and
requirements (Health Insurance, Medical History, Immunisations, Phone line Rental, Housing &
Dining Services etc.)
9) I agree to comply with ALL of the Host University Rules and Regulations
10) I agree to settle ALL my semester payments, including accommodation, dining, library,
phone bill or any other fees incurred by me, at the Host University IN FULL, PRIOR TO MY
RETURN TO UK
11) I understand if I do not settle my outstanding payments at the Host University in full prior to
my return to UK I will not be issued a transcript from the Host University until I do so.
12) I understand that a transcript from the Host University will be sent directly to the Exchanges
Officer at the home University.
13) I understand that the University does not provide any financial support to students on
Exchange Programme who find themselves in financial difficulty.
14) I agree to comply with all Immigration rules and regulations, as well as State Laws of the
Host country.
15) I understand it is my responsibility to arrange an appropriate Visa (if applicable) prior to my
departure to the Host University/Host country.
16) I understand that I am Oxford Brookes University ambassador at the Host University and
that my behaviour might influence success of future exchange programmes and relationship
between Oxford Brookes University and the partner institution. I agree to comply with rules and
regulations set by the exchange university.
17) To comply with Data Protection Act 1998, I agree that the University may release
information relevant to my exchange visit to Host University. I understand that under the Data
Protection Act 1998, the University may not release any information about me to anyone,
without my written permission.
This means if a parent for example, contacts Oxford Brookes University Exchanges
Office to enquire about any aspect of your exchange on your behalf, if their name is not
written below, the Exchanges Office will not be able to discuss the progress of your
exchange. This can delay finding out information for you in case you are away or unable
to contact the Exchanges Office yourself.
* If you wish to give permission for your parents/guardians/any other person to be able to
enquire about you/your exchange please print their full names
…………………………………………………………..................................................
……………………………………………………………………..................................
STUDENT SIGNATURE:
……………………………………………………………..
DATE:……………………………
OXFORD BROOKES EXCHANGES OFFICER SIGNATURE:
……………………………………..
DATE:………………………