ROOM HIRE BOOKING FORM

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ROOM HIRE BOOKING FORM
Please complete the form below and fax to 02 9399 8172 or email to [email protected]
An email will be forwarded to you within 48 hours which you need to sign in order to confirm your booking .
Please contact us on 02 9314 6213 if you have any queries.
Company Name: ………………………………………………..………………………………………………..…….
Postal/Business Address: …………………………………. Suburb: ……………..……… Postcode: …………..
Booking Contact: …………………………………….. Phone: …………………. Mobile: ………………………….
Email: …………………………………………………….…………………………………………………………….
Signature: ………………………………………………..………………………………………………………………
Booking Details
Timing Schedule
Room Hire Dates: ……………………………………
Start Time: ……………………………………………..
Number of Attendees:
……………………………………………………
Morning Tea:
……………………………………………………………
Contact at the Event:
……………………………………………………..
Lunch Break:
…………………………………………………………
Contact Mobile:
……………………………………………………………
Afternoon Tea:
………………………………………………………
Arrival Time:
……………………………………………………………
Finish Time:
…………………………………………………………
Training, Meeting and Conference Rooms – All prices ex GST
Room Location:
Rooms 1
Rooms 2
Capacity:
18
18
Room Style
Classroom
Classroom
available:
U-Shape
U-Shape
Boardroom
Boardroom
Theatre*
Theatre*
(*capacity is 30)
(*capacity is 30)
Training, Meeting and Conference Rooms – All prices ex GST
Room Location:
Rooms 1&2
capacity
Room Style
Classroom
36
available:
U-Shape
36
Boardroom
36
Theatre
70
Release Date: 24/10/13
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Rooms 3
18
Classroom
U-Shape
Boardroom
Theatre*
(*capacity is 30)
Rooms 1,2 &3
Classroom
U-Shape
Theatre
Admin Building
28
Classroom only
capacity
50
50
100
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Kenvale Catering – All prices ex GST
Morning Tea:
Lunch:
Afternoon Tea:
Packages Available:
$8/pp.
$16.50/pp.
$8/pp.
Tea/Coffee
Sandwiches/Wraps
Tea/Coffee
Sweet/Savoury
Fruit platter
Sweet/Savoury
Extra:
Orange juice $12 per bottle
Soft drinks: $6 per serve
Numbers for Catering:
Special Dietary
Needs:
Total of each
package:
Payment Details
Card Type: MasterCard
Credit Card No:
Expiry:
/
Name on Card:
Signature:
VISA
Room Hire Terms & Conditions
Room Hire Confirmation
Confirmation of your room hire is subject to the signing of this form and its receipt by Kenvale for a full
payment. This booking form contains all details about the room hire including room hire dates, participant
numbers, client contact details, rooms required, equipment required and catering needs.
Payment
To secure your booking, full payment needs to be received by 7 days prior to the room hire date.
Conditions
• The room cannot be sub-let and must be used for the purpose stated.
• Standard Room Charges are below (subject to negotiations):
o Single room - $200 for half day and $400 for a full day
o Combined 2 rooms - $300 for half day and $600 for a full day
o Combined 3 rooms - $400 for half day and $800 for a full day
• Standard room rates are based on the following times and include initial set up:
o Full Day (Between 8.30am-5pm) any full day room hire that goes outside of these times will
incur a fee of $100 + GST per hour (Charged in hour blocks).
o Half Day (Up to 4 hours between 8.30am-5pm) any half day room hire that goes over 4
hours will incur a fee of $100 + GST per hour (Charged in hour blocks).
• Any extra room set-up changes or additions requested on the day of a room hire will incur a $50
+GST set up fee.
• All persons hiring the premises must comply with relevant and current NSW legislation, for example
Work Health & Safety and Child Protection Legislation.
• Kenvale College is a non-smoking environment and all users of the rooms hired need to abide by
this requirement.
Release Date: 24/10/13
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A $100 + GST cleaning fee will apply should food or beverage cause damage to room furnishings.
In addition the hirer will be charged for the replacement or repair of any equipment or College
property damaged by participants or staff of the hirer during their use of Kenvale facilities.
Any working papers, posters etc. may only be attached in a manner that will not cause damage to
the walls. Please ask Kenvale staff if you need any assistance with this.
The hirer shall be responsible for insuring all their own equipment brought onto the premises and for
any damage/loss caused to Kenvale College property or fixtures by any person, equipment or
exhibits brought onto the premises by the customer. All electrical equipment provided by the hirer
must be tested and tagged by a qualified electrician before it can be utilized in our training rooms.
Kenvale College encourages room hire clients to ensure the security of all personal belongings in
the rooms hired. This will be the responsibility of the hirer.
The hirer shall provide on the day of the room hire a list of persons attending the College and
ensure that they wear a name badge at all times, as identification. Name badges are to be provided
to participants by the hirer.
It is the hirer’s responsibility to ensure that participants are dressed in a professional manner while
attending seminars or training at Kenvale.
Kenvale College shall not be responsible for any loss or damage to any property arising out of
holding a function/room hire or any injury sustained during the holding of an event arising from any
cause whatsoever, or for any loss due to any breakdown of machinery, Internet Service Provider
failure, failure of supply of electricity or telephone, leakage of water, flood, fire, riot, government
restriction or act of God which may cause the premises to be temporarily closed or the event
interrupted.
Room Hire Cancellations
If cancellation occurs after your booking has been confirmed, the following charges will apply. Any
cancellations received outside of Kenvale’s hours of 8.30am-5pm will be counted as the next working day.
Up to 14 days prior - 25% of total room hire cost + GST
Up to 7 days prior -50% of total room hire cost + GST
Up to 5 days prior - 75% of total room hire cost +GST
48 Hours or less -100% of total room hire cost + GST
*OFFICE USE ONLY*
TOTAL COST
Room Total:
Catering Total:
GST:
TOTAL COST:
For your booking to be confirmed you must sign below:
I, ____________________________ Company name _____________________________ the hirer, or on
behalf of the hirer, confirm the details in this booking confirmation form are complete and correct at the date
of signing and agree to abide by the terms, conditions and fees outlined above
Signed___________________________________________________ Date ________________________
Release Date: 24/10/13
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