Parental Consent Form

 Parental Consent Form
those under 18) Parents and legal guardians of minor children must complete this form and return it to the Convoy of Hope
Compassion Teams. The information requested is designed to assist in providing for the safety of minors during the
Compassion Team experience. This form is NOT valid if completed by the child traveling. This form must be signed
by both parents (as applicable) or the legal guardian in the presence of a notary.
Minor’s name:
Date of Birth:
Father’s name:
Mother’s name:
Minor’s address:
Home Phone: (
Work Phone: (
Mobile Phone: (
I do hereby grant full authorization and consent for my child,
, who
is a U.S. citizen and holds the U.S. passport number of
, to travel
outside of the United States of America with Convoy of Hope. I have approved the following
travel plans:
1. Dates of Travel:
2. Destination(s):
I authorize Convoy of Hope staff members to make any changes whatsoever to the travel plans
specified above. Under penalty of perjury under the laws of the state of
attest to the truthfulness, accuracy, and validity of the foregoing statements.
Medical Questionnaire
1. Is your child presently being treated for an injury or sickness or taking any form of
medication for any reason? ☐ Yes ☐ No
If yes, please explain and list any
2. Is your child allergic to any type of medication? ☐ Yes ☐ No
If yes, please explain.
3. Does you child medically require a special diet? ☐ Yes ☐ No
If yes, please explain.
4. Does your child have (or has ever had) any of the following? (Check all that apply and
☐ Seizures
☐ Asthma
☐ Heart Murmur
☐ Diabetes
☐ Hay Fever
☐ Kidney Disease
☐ Other:
Parental Consent Form 1 Parental Consent Form
those under 18) Explain:
5. Does your child have any allergies? ☐ Yes ☐ No
If yes, please explain and list
6. Has your child ever sleep walked? ☐ Yes ☐ No
7. Can your child swim? ☐ Yes ☐ No
8. Does your child have any physical condition or illness that would prevent him/her from
participating in normal, rigorous activity? ☐ Yes ☐ No If yes, please explain.
Medical Treatment Authorization
We understand that we will be notified in the case of a medical emergency involving our child.
However, in the event that we, or either of us, cannot be reached, we authorize the calling of a
doctor and the providing of necessary medical services in the event our child is injured or
becomes ill. We authorize any adult leader participating on this trip or any Convoy of Hope staff
member to make emergency medical care decisions on behalf of our child, if required by law or a
health care provider. We understand that the Convoy of Hope office, or any of their agents,
employees, or volunteers, will not be responsible for medical expenses incurred on the basis of
this authorization.
We agree to notify Convoy of Hope in the event of any health changes that would restrict our
child’s participation in any activities. We also understand that the adult Convoy of Hope
representatives reserve the right to restrict our child from any activity that they do not feel is
within the physical capabilities of my child.
Home Phone:
Father’s Work #:
Mother’s Work #:
Father’s Cell:
Mother’s Cell:
Emergency Contact Name:
Emergency Contact Number(s): (
Family Doctor:
Doctor’s Phone Number:
Child’s Insurance Company:
Child’s Insurance Policy Number:
Parental Consent Form 2 Parental Consent Form
those under 18) I (We), the undersigned, being the parent(s) or legal guardian(s) of the child named above, do
hereby consent to the participation of my (our) child in a Convoy of Hope Compassion Team trip
during ______ (year), including swimming, boating, hiking, sports events, and any other
activities customarily associated with a Compassion Team. Further, I (we) certify my (our) child
is physically able to and adequately trained to participate in such events, including swimming. I
(We) do not authorize our child to participate in any of the following activities:
Model Release Form
, do hereby give Convoy of Hope, and any/all of their licensees and legal
representatives the irrevocable right to use my child’s name (or any fictional name), picture,
portrait, or photograph in all forms and media and in all manners, including but not limited to,
composite or distorted representations, for advertising, trade, or any other lawful purposes, and I
waive any right to inspect or approve the finished product, including written copy, that may be
created in connection therewith.
I verify that I am the parent/guardian of the minor named above and have the legal authority to
execute the above release. I have read this release and fully understand its contents. I approve the
foregoing and waive any rights in the premises.
Insurance Election
I am aware of the hazards and risks to my child associated with serving in a missions capacity. I
further understand that Convoy of Hope currently requires the insurance coverages summarized
below, that the cost of the insurance is included with the trip, that these coverages are subject to
change, and that I am responsible for obtaining any additional insurance coverages that I
consider necessary.
Standard Compassion Teams
• $50,000 accidental death and dismemberment
• $50,000 accident medical limit
• $10,000 sickness medical limit
• $50 deductible per occurrence
• $75,000 medical evacuation limit
• $10,000 repatriation limit
• Coinsurance 100% after $50 deductible
The above benefits illustrate the highlights of this insurance. The actual policy wording prevails.
Compassion Teams through our partnership with Mission of Hope-Haiti will be covered by a
similar insurance plan through IMG. Please request the IMG packet if you need more details.
Parental Consent Form 3 Parental Consent Form
those under 18)
Authorization for Foreign Travel with Minor
Policy Requirements for Minors
Guidelines for minors have been established by Convoy of Hope and are taken from U.S. child
labor laws, U.C. Department of State International Travel Guidelines, and IRS criteria for
volunteer labor and travel expenses abroad. Minors under age 18 are allowed to travel without a
parent of legal guardian, but they must have a signed Parental Consent and Minor Authorization
form and overseas insurance coverage through Convoy of Hope. The team leader is responsible
to assign an adult to supervise a minor at all times for the duration of the trip.
Consent, Certification, and Assumption of Risk
I, the undersigned, being the parent or legal guardian of the child named above (under “Minor’s
Name”) do hereby consent to the child’s participation on a team sponsored by Convoy of Hope
to the country noted below, including, but not limited to, all of the activities customarily
associated with a Compassion Team trip. I am aware of the hazards and risks associated with
such a trip, including, but not limited to, death or injury by accident, disease, terrorist acts,
weather conditions, inadequate medical services and supplies, criminal activity, and random acts
of violence. I accept my child’s assignment with full awareness of these risks, and subject to the
insurance coverage described above, I voluntarily assume all risks of death, injury, illness, and
damage to my child associated with such risks and any damage to his or her personal property. I
further recognize that such risks have always been associated with missionary service (2
Corinthians 11:23-28).
Further, I certify that the child is physically fit and adequately trained to participate in an
overseas team trip. I have contacted either our public health department or a travel clinic and our
local physician regarding vaccinations, immunizations, and other precautions for the prevention
of disease. I certify that the child has followed and is following all procedures (shots, serums,
medications, etc.) recommended by our local physician and the above agencies.
I understand that while the above-named child participates on a team trip, he or she is
responsible to comply with all orders and directives of the team leader and/or the Convoy of
Hope leader in charge.
Subject to insurance coverage described above, I waive and release any and all claims for
damages which I, or my heirs or successors, may have against Convoy of Hope, the local
church/organization sponsoring the team missions trip, or any agent or employee of any of such
organizations, arising from my child’s death, injury, or illness, or any property damage or loss
occurring during the term of his or her assignment or as a result of his or her assignment. I also
hereby assume all risks of death, illness, or injury that my child may suffer as a result of said
assignment, from those causes described above.
I understand and accept the following policy of Convoy of Hope regarding ransom payments:
Convoy of Hope has determined that it will not pay ransom nor yield to the demands of anyone
who takes one of our missionary family or staff hostage. Convoy of Hope pledges itself to every
effort in prayer and all other appropriate means to obtain the release of one taken hostage
should it ever occur. This policy was made after sufficient study of the policies of other
evangelical missionary societies and after considering the advice of the United States State
Parental Consent Form
those under 18)
I expressly waive any defense to the enforcement of any provisions of this commitment arising
from a claim of lack of consideration and warrant that this commitment constitutes a legal, valid,
and binding obligation upon me enforceable against me in accordance with its terms.
I attest to the truthfulness, accuracy, and validity of the foregoing statements under penalty
of perjury under the laws of the State of ____________________.
Instructions: If traveling outside the U.S., original notarized form
must accompany traveling minor.
Both birth parents or legal guardians must sign below.
Here are the exceptions:
If divorced: If divorced with sole custody, legal documentation from the parent with
custody must be attached and notarized.
If a natural parent is deceased, a certified copy of the death certificate is required.
Stepparents cannot sign for a minor unless that stepparent has legally adopted that child,
in which case, legal documentation supporting the adoption must be attached and
Parental Consent Form
those under 18)
Consent, Certification, and Authorization
(signatures must be notarized below)
I have honestly and accurately completed all parts of the Parental Consent Form to the best of
my ability.
Parent/Guardian Signature #1
Parent/Guardian Signature #2
Parent/Guardian Name #1 (please print)
Parent/Guardian Name #2 (please print)
City, State, ZIP
City, State, ZIP
Phone Number
Phone Number
Authorization of Notary Public
, of 20
, before me,
, a Notary Public in
(Notary’s name)
and for said county, personally appeared
, known to me
(Subscribing Witness)
to be the person who executed the within agreement and acknowledged to me that he/she
executed the same for the purposes therein stated.
Notary Public Signature:
(Affix Notary
My commission expires:
Stamp Here)