ELECTRICAL ORDER FORM

ELECTRICAL ORDER FORM
COMPANY:
EDLEN ELECTRICAL EXHIBITION SERVICES OF
ORLANDO, INC
2456 Commerce Park Dr. Ste. 300 Orlando, FL 32819
Phone: (407) 854-9991 Fax: (407) 854-9992
[email protected]
ORDER INSTRUCTIONS
EVENT:
2016 INFORMS Analytics Conference
FACILITY:
HYATT REGENCY GRAND CYPRESS
DATES:
April 10-12
ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for entire event
120 VOLT
QTY
QTY
Show
Hours Only
24hrs/day
Double rate
500 WATTS (5 AMPS)
ADVANCE REGULAR
PAYMENT PAYMENT
PRICE
PRICE
90.00
135.00
1000 WATTS (10 AMPS)
150.00
225.00
2000 WATTS (20 AMPS)
195.00
315.00
20 AMPS
325.00
490.00
30 AMPS
395.00
595.00
The delivery and connection of high
voltage services is done on a time and
material basis. There is a minimum 1.5
hour for installation & 1 hour for removal.
Edlen electricians must make all high
voltage connections and disconnects.
Please complete the Electrical Labor
Order Form to schedule your estimated
connection time and return it with this
order.
60 AMPS
550.00
825.00
100 AMPS
720.00
1080.00
20 AMPS
450.00
675.00
30 AMPS
540.00
810.00
60 AMPS
760.00
1140.00
ISLAND BOOTHS
100 AMPS
1000.00
1500.00
There is a minimum labor charge of 1.5
hour for installation & 1 hour for removal.
A scaled floor plan must accompany
orders showing locations of electrical
outlets and lighting equipment.
200 AMPS
1500.00
2250.00
400 AMPS
2800.00
4200.00
208/480V POWER DELIVERY
AND CONNECTIONS
M
BTH #
120 VOLT POWER DELIVERY
The cost of 120-Volt outlets includes
delivery to one location at the rear of inline
or peninsula booths. If you require the
outlets to be distributed to any other
location, material and labor charges apply.
There is a minimum charge of 1.5 hour
for installation & 1 for removal. Complete
and return the Electrical Labor Order Form
along with a floor plan layout of your
booth space indicating outlet locations.
E
Advance Payment Deadline Date: 03/28/16
For outdoor events 20 AMP Minimum
TOTAL
COST
Required
208 VOLT SINGLE PHASE
208 VOLT THREE PHASE
LIGHTING
24 HOUR SERVICES
150 WATT FLOOD LIGHT
80.00
120.00
Electricity will be turned on within 30
minutes of show opening and off within 30
minutes of show closing, show days only.
If you require power at any other time
order 24 hour power at double the outlet
rate.
300 WATT FLOOD LIGHT
100.00
150.00
MATERIAL RENTAL (Exhibitor must pick up items at electrical service center on show site)
15’ EXTENSION CORD
25.00
POWER STRIP
30.00
DEDICATED OUTLETS
ELECTRICAL LABOR
For a dedicated outlet order a 20 amp
outlet.
ST (Mon-Fri, 8am-4:30pm; Excluding Holidays)
70.00
MATERIAL DELIVERY
OT (Mon-Fri, 4:30pm-8am; Sat, Sun & Holidays)
130.00
Material requested on this order form must
be picked up by the exhibitor at the Edlen
service desk on show site.
CANCELLATIONS
SUB TOTAL
SALES TAX DUE UNLESS EXEMPTION CERTIFICATE ACCOMPANIES ORDER:
6.5% SALES
Credits will not be made for services
delivered and not used. See back of form
for additional details.
TERMS & CONDITIONS
I agree in placing this order that I have
accepted Edlen’s payment policy and the
terms and conditions of contract.
Form 90/210-121514 OR
SALES TAX IS DUE
UNLESS EXEMPTION
PLACE TOTAL HERE
PRINT NAME:
AUTHORIZED SIGNATURE:
EMAIL:
DATE:
PHONE:
The “Method of Payment Form” must be completed and returned with this order form.
TERMS & CONDITIONS
1.
Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than10 days
prior to event set up for advance payment rates to apply. Orders faxed or mailed without payment and required floor plan will not be guaranteed
advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy of a check are not
considered valid forms of payment for securing advanced rate.
2.
In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount.
Exhibitors will be notified by email or fax of any such corrections.
3.
Outlet rates listed include bringing the services to one location at the rear of in-line and peninsula booths.
4.
Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets to other location’s within the booth
space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are
invited to contact the local Edlen office to discuss any additional costs that may be incurred.
5.
A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the minimum amount of
power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
6.
Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to
the most convenient location.
7.
Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published. A
minimum charge of (1.5) hours labor will apply for all installation work. The removal of this work will be charged a minimum of 1 hour.
8.
Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
9.
Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall
including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed
only by Edlen employees.
10.
Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for
unused items.
11.
Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless
electrical services have been ordered through Edlen.
12.
All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to inspect all electrical
devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to refuse connections
where the Exhibitor wiring or equipment is not in accordance with electrical codes.
13.
All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phase, cycle,
horsepower, etc., required for operation.
14.
All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, noncurrent carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
15.
Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interrupted if payment is
not received.
16.
Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled in writing & received by
Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless
specifically requested in writing.
17.
Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.
18.
Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company
failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
19.
It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien, or foreclosure, or
otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
20.
A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will
be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
21.
By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED?
Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall
booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
X
X
308
Aisle # ____
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
4 ft
Aisle # 600
X
ISLAND BOOTHS
Aisle # 500
6 ft
EXAMPLE-FLOOR POWER
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
Aisle # 900
302
A scaled floor plan must
accompany your order
with main power location,
add’l outlet locations &
booth orientation.
MAIN DROP
LOCATION
Aisle # 500
6 ft
Aisle # 900
203
(IN-LINE BTHS) (PENINSULA)
MAIN DISTRIBUTION
POINT
Aisle # ____
Aisle # ____
X
201
104
102
Aisle # ____
100
4 ft
Aisle # 600
EXAMPLE-CEILING POWER
(BACK TO BACK PENINSULAS)
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE @ WWW.EDLEN.COM
OR CALL THE NUMBER ON THE FRONT OF THIS FORM.
METHOD OF PAYMENT FORM
Advance Payment Deadline Date: 03/28/16
COMPANY:
EDLEN ELECTRICAL EXHIBITION SERVICES OF
ORLANDO, INC
2456 Commerce Park Dr. Ste. 300 Orlando, FL 32819
Phone: (407) 854-9991 Fax: (407) 854-9992
[email protected]
BTH #
EVENT:
2016 INFORMS Analytics Conference
FACILITY:
HYATT REGENCY ORLANDO GRAND CYPRESS
DATES:
April 10-12
EXHIBITOR INFORMATION
COMPANY NAME:
PHONE:
ADDRESS:
FAX:
CITY:
ST:
ZIP:
COUNTRY:
CELL:
EMAIL:
METHOD OF PAYMENT
All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also
accepts American Express, Master Card and Visa.
CREDIT CARD
COMPANY CHECK
For your convenience, we will use this authorization to charge
any remaining balances on your account prior to event closing.
A copy of final charges will be sent to the email address
provided in the payment information section.
Please make check payable to: Edlen Electrical. All foreign
checks must be drawn on U.S. Banks only. Please reference
the Event listed above on your remittance.
VISA
MASTER CARD
AMX
CHECK AND CREDIT CARD INFORMATION
CHECK #
CREDIT CARD NUMBER:
EXP DATE:
CARD HOLDER SIGN:
PRINT NAME:
EMAIL ADDRESS:
THIRD PARTY:
YES or NO
CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE
ADDRESS:
CITY:
By signing and placing this order, I accept all payment
policies and the terms and conditions outlined on all
service order forms completed.
ST:
SERVICE TOTALS
ELECTRICAL/LABOR/MATERIAL
PLUMBING
PLEASE
SIGN
SUB TOTAL
AUTHORIZED SIGNATURE
6.5% SALES TAX. SALES TAX IS
PRINT NAME
DATE
DUE UNLESS EXEMPTION CERTIFICATE
ACCOMPANIES THIS ORDER.
TOTAL DUE
ZIP:
ELECTRICAL LAYOUT FORM
Advance Payment Deadline Date: 03/28/16
COMPANY:
EDLEN ELECTRICAL EXHIBITION SERVICES
OF ORLANDO, INC
2456 Commerce Park Dr. Ste. 300 Orlando, FL 32819
Phone: (407) 854-9991 Fax: (407) 854-9992
[email protected]
BTH #
EVENT:
2016 INFORMS Analytics Conference
FACILITY:
HYATT REGENCY ORLANDO GRAND CYPRESS
DATES:
April 10-12
Use the grid below to indicate the location of each electrical outlet ordered. If power is only required at
the rear of an in-line booth this form is not necessary.
Indicate booth type: Island
□
Peninsula
□
Inline
□
Provide aisle or adjacent booth #’s for orientation
Power is brought to one location in island booths and then distributed from that point. Indicate this location and
all other outlet locations using the legend below:
X = Main Distribution Point
= 5amp/500watt
= 10amp/1000watt
= 15amp/1500watt
= 20amp/2000 watt
Indicate the layout scale and total square footage. Example: 1 Square = 1 Foot
_____Square = _____Ft
Total Square Footage = __________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________