guide to completing your jingle reporting form

1
GUIDE TO COMPLETING YOUR
JINGLE REPORTING FORM
Membership enquiries 1800 642 634 [email protected] www.apraamcos.com.au
IMPORTANT INFORMATION FOR JINGLE SUBMISSIONS
Following consultation with the APRA AMCOS Jingle Advisory Group (JAG), the APRA AMCOS Board is now implementing a
new Enriched Data Sources (EDS) jingle system. This development will see APRA AMCOS move away from the current selfreporting jingle system.
For the current period, radio and television jingles will be reported in a different manner than in previous periods. Most
notably, digital sound files of currently airing jingles will need to be uploaded to our system, via our OPUS uploading
function. Furthermore, jingle submissions this year will require a work registration to already be on file, before usage
information can be reported via the regular Jingle Reporting Form, if the advertisements aired ONLY in non-Metropolitan
areas. Writers can now register jingles as per the normal work registration function within the writer login, whilst publishers
can register jingles via the Copyright Management System.
JINGLE PROCESSING FOR THIS PERIOD CAN BE COMPLETED IN 3 SIMPLE STEPS:
1.
Register the jingle via the either the Writer Member login, or via the Copyright Management system. The jingle
registration will require three fields:
Client Name: e.g. Goodman Fielder
Product Title: e.g. Tip Top
Product Description: e.g. High Loaf
A work identifier will then be created that will begin with the prefix ‘JG’ and will be followed by a series of 8 digits
E.g. JG00000000.
2.
Upload the relevant digital sound file/s for the jingle, by utilising the OPUS portal located within the Writer or
Publisher login. Please click here for more information on how to do this.
Please be aware that not all versions of a jingle are required to be uploaded in to OPUS. If you are aware that cut
downs of your jingle are airing, please ensure that you only upload the longest version of your jingle. Cut down
versions will be identified by our Music Recognition Technology suppliers.
3.
If your advertisements aired ONLY in non-Metropolitan areas, please complete a Jingle Reporting Form to inform
APRA AMCOS of the performance details of your jingle. For more information on Metropolitan areas, please see the
last page of this form. Please be aware that you will be required to enter in your work identification number (JG, GW
etc) in order to complete the form.
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GUIDE TO COMPLETING YOUR JINGLE REPORTING FORM
Membership enquiries 1800 642 634 [email protected] www.apraamcos.com.au
You should complete a Jingle Reporting Form (JRF) if:
•
You write music or lyrics for jingles used in commercial television or radio advertisements or community service
announcements,
and
•
These jingles are broadcast in Australia and/or New Zealand and aired ONLY in non-Metropolitan areas.
If your jingle is broadcast overseas, you will need to complete an online Overseas Jingle Reporting Form.
If you are submitting a retrospective claim (a claim for a jingle that aired between 1 July 2012 - 30 June 2015), please
contact Writer Services.
You don’t need to complete a Jingle Reporting Form if:
•
Your jingles are broadcast on ABC TV, SBS TV, SBS radio, community/public radio or community/public television
•
Your jingles are screened in a cinema, on pay TV (Sky TV NZ is allowed) or made available online
Please contact your local APRA AMCOS office for information on claiming royalties for jingles used in the above ways.
GUIDELINES FOR COMPLETING THE JINGLE REPORTING FORM
SECTION 1: GENERAL INFORMATION
SECTION 4: COVERAGE IN NEW ZEALAND
•
4A: NEW ZEALAND RADIO BROADCASTS
•
Fill in the box after 1 July to tell us in which financial
year your jingle was broadcast. Enter the year as four
digits. The end date will be automatically completed.
You cannot submit a claim for a future financial year
period.
Tell us if this jingle was included in APRA’s distribution
for the previous financial year.
SECTION 2: JINGLE DETAILS
In this section, you tell us:
•
The work JG/GW Identifier.
(Please note that a work needs to have been previously
registered with APRA AMCOS in order to have a JG/GW
identifier.)
•
The version number of the jingle
•
The Usage type (corporate jingle or product jingle)
•
The key number, if known.
SECTION 3: COVERAGE IN AUSTRALIA
3A: RADIO BROADCASTS
1. Was your jingle broadcast on radio in Australia?
No: Go to question section 3B, television broadcasts,
Yes: Please tick the territories in which your jingle
was broadcast, as well as the duration of the jingle
broadcast.
3B: TELEVISION BROADCASTS
1. Was your jingle broadcast on television in Australia?
No: Go to section 4A
Yes: Please tick the territories in which your jingle
was broadcast, as well as the duration of the jingle
broadcast.
1. Was your jingle broadcast on New Zealand radio?
No: Go straight to section 4B
Yes: Please tick the territories in which your jingle
was broadcast, as well as the duration of the jingle
broadcast.
4B: NEW ZEALAND TELEVISION BROADCASTS
1. Was your jingle broadcast on New Zealand television?
No: Go straight to section 5
Yes: Please tick the territories in which your jingle
was broadcast, as well as the duration of the jingle
broadcast.
SECTION 5: DECLARATION OF ACCURACY
•
This section must be signed by you or by the person
completing this form on behalf of a publishing
company.
•
This section also asks you to provide the name and
contact details of a person who can confirm that this
jingle was actually broadcast as specified on this form.
This can be a person from the advertising agency, the
broadcast station or from the client. If you are claiming
for a local broadcast you personally heard on the local
radio, you don’t need to give us contact details, it’s
enough to give us a note confirming the broadcast.
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GUIDE TO COMPLETING YOUR JINGLE REPORTING FORM
Membership enquiries 1800 642 634 [email protected] www.apraamcos.com.au
HELPFUL HINTS
The jingle reporting form fields are protected, and you
need to complete each section before the next section will
become available for editing.
•
Use a separate jingle form for each jingle you wish to
claim.
APRA understands that in any campaign, there may be a
number of commercials. You can claim up to 6 commercials
for each product campaign and a total of 6 commercials
for corporate and/or short campaigns in each financial year,
provided
•
A copy of each jingle reporting form will be sent to your
email address for your records
•
•
Within a given campaign, or in respect of a particular
product, there may be a number of discrete
commercials. A commercial will be considered to
be discrete if it contains either different visuals, or a
different soundtrack, from other commercials within a
campaign. However, where the visuals or sound-track
are merely an edited or shortened version of another
commercial, the commercial is not to be treated as
discrete.
Each commercial must have different visuals or a
different soundtrack (whether music or voice-over)
•
Each short term campaign commercial is counted
towards the 6 allowable claims for any given corporate
campaign.
•
Check that your jingle was actually broadcast during
the period covered by your claim. You will need to give
us the name and contact details for a person who can
confirm that the jingle was actually aired during the
period covered by your claim.
•
You must submit your jingle claim forms to APRA no
later than the 31 July each year for all broadcasts
during the preceding 1 July- 30 June financial year
period. Royalties for jingles are paid in November each
year.
•
A new jingle form must be submitted for each year the
jingle is broadcast.
•
Contact the relevant advertising agency or client
and get details about where the advertisement was
broadcast (was its coverage national, state by state or
local?). And how was it broadcast (radio, TV or both).
If it was part of a state by state campaign, you need
to tell us which states for both TV and radio. If it was
a local campaign, you’ll need to know the number of
stations that broadcast the jingle.
•
that:
Please note that you cannot claim separately for a
shortened or cut-down version of a commercial (e.g. 30”
and 60” versions). In cases where multiple writers are
claiming the same campaign, a limit of 6 claims will be
enforced for the campaign.
•
Agency Lyrics: Pre-existing lyrics or lyrics provided by
the advertising agency which, although incorporated
into a commercial, have not been written by the
composer submitting the jingle claim. eg. Australian
Tourist Commission.
•
Tags: Short pre-existing melodies or lyrics which may
regularly feature in particular company brands and
have not been written by the composer submitting the
jingle claim. They’re usually appended to the end of all
other commissioned jingles for that advertiser.
•
If your jingle is broadcast in both Australia and New
Zealand, make sure you complete both sections 3 and
4 of the form.
DEFINITIONS
When processing jingles, APRA uses the following
definitions:
•
Product campaign means a particular promotion for
an identifiable branded product or service, or an event,
for the same advertiser, if broadcast for a period longer
than one month.
•
Corporate campaign means a particular promotion
directed towards increasing awareness of a
corporation, without reference to a branded product,
service or event. Short term campaigns form part of an
advertiser’s corporate campaign.
•
Short term campaign means a particular promotion
where commercials are broadcast for a period of
one month or less. Campaigns associated with sales,
religious holidays, Mothers’ Day, Fathers’ Day, and
Valentines Day are all short term campaigns. All
commercials, including commercials for branded
products, are regarded as short term if broadcast for
one month or less.
»»
eg. David Jones: ‘There’s not other store like David
Jones’
»»
eg. Toyota: ‘Oh What A Feeling’
Corporate Jingle: These are jingles in which:
The advertiser IS the product
eg. McDonald’s promoting their charity work. Telstra
promoting their network.
OR generic products/services are advertised with no
reference to specific brands.
eg. Hardware Store advertising ladders, paints or drills.
Car retailer stating that they sell cars.
OR that run for a limited time, specifically one (1)
month or less:
eg. Mothers Day, Valentines Day, Christmas sales etc.
Corporate jingles are limited to six (6) versions,
provided that each version has:
»»
A different soundtrack or
»»
Different visuals
Separate forms may not be submitted for different
durations.
•
Product Jingle: These are jingles in which:
A specific labelled product is advertised.
eg. Hardware Store promoting Dulux paints, McDonald’s
promoting Big Mac Meal Deals, Car retailer promoting
Toyota Hilux vehicles.
Six (6) forms may be submitted for each named
product commercial, provided that each version has:
»»
A different soundtrack or
»»
Different visuals
Separate forms may not be submitted for different
durations.
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GUIDE TO COMPLETING YOUR JINGLE REPORTING FORM
Membership enquiries 1800 642 634 [email protected] www.apraamcos.com.au
SUMMARY
Category
1
Submission
type
Short definition
Number of submissions per
Category
Number of
commercials per
submission
Product
A particular promotion for an identifiable
branded product or service, or an event,
for the same advertiser, if broadcast for
a period longer than one month. Eg Big
Mac
Unlimited number of products
6 commercials can
be submitted per
product
Corporate
A particular promotion directed towards
increasing awareness of a corporation,
without reference to a branded product,
service or event. Short term campaigns
form part of an advertiser’s corporate
campaign. EG advertisements for
McDonalds the brand.
Short term
Campaign
A particular promotion where
commercials are broadcast for a period
of one month or less. Campaigns
associated with sales, religious
holidays, Mothers’ Day, Fathers’ Day,
and Valentines Day are all short term
campaigns. All commercials, including
commercials for branded products, are
regarded as short term if broadcast for
one month or less.
2
6 Submissions in total. This can
be either 6 corporate or 6 Short
term campaign submissions or
a mix of both totalling 6.
For example: if 6 corporate
submissions were made, no
Short Term campaigns would be
allowed to be claimed.
None
Or if 3 Corporate submissions
were made, a maximum of 3
Short term campaigns could be
claimed.
If you need any assistance in completing your Jingle Reporting Form, please contact your local Writer Services
Representative.
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GUIDE TO COMPLETING YOUR JINGLE REPORTING FORM
Membership enquiries 1800 642 634 [email protected] www.apraamcos.com.au
METROPOLITAN AREAS FOR AUSTRALIA AND NEW ZEALAND
Metropolitan areas for our new EDS Jingle system are:
•
Australian TV and Radio: Sydney, Melbourne, Brisbane, Adelaide & Perth;
•
New Zealand Radio: Auckland, Christchurch and Wellington; and
•
New Zealand TV: Auckland.
Below is a more specific list of stations that are captured as part of the new EDS Jingle system:
a. Australian TV
Ch 7, 9, 10, SBS, SBS2, SBS3, 7Mate, 7Two, Gem, Go! 11 & One (Sydney, Melbourne, Brisbane, Adelaide and Perth)
b. New Zealand TV
TV1, TV2, TV3, TV4 & Prime (being, at a minimum, the Auckland broadcast of these stations)
c.
Australian Radio
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Melbourne (10)
3AW
SEN 1116
FOX FM
MIX 101.1
3MMM FM
MyMP
NOVA 100
SMOOTH 91.5
Gold FM
Magic 1278
Sydney (16)
2CH
2DAY FM
2GB
2KY
KIIS 106.5
2MMM FM
NOVA 96.9
2SM
2UE
SMOOTH 95.3
WS FM
The Edge
SBS 1
SBS 2
SBS 3
SBS 4
Brisbane (7)
4BC
4BH
4KQ
NEW 97.3
4MMM FM
NOVA 1069
B105
Perth (6)
6PR
6IX
94.5 FM
NOVA 93.7
96 FM
92.9 FM
Adelaide (6)
FIVE AA
Cruise 1323
MIX 102.5
5MMM FM
NOVA 91.9
SA FM 107.1
d. New Zealand Radio
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
Auckland (18)
Classic Hits
Coast
Flava
George FM
Magic FM
LiveSport
MoreFM
Newstalk ZB
NiuFM
Radio Hauraki
Radio Sport
RadioLive
The Sound
TheEdge
TheRock
ZM
TheBreeze
MaiFM
Christchurch (16)
Classic Hits
Coast
Flava
George FM
Magic FM
LiveSport
MoreFM
Newstalk ZB
NiuFM
Radio Hauraki
Radio Sport
RadioLivee
The Sound/td>
TheEdge
TheRock
ZM
Wellington (17)
Classic Hits
Coast
George FM
Magic FM
LiveSport
MoreFM
Newstalk ZB
NiuFM
Radio Hauraki
Radio Sport
RadioLive
The Sound
TheEdge
TheRock
ZM
TheBreeze
If you need any assistance in completing your Jingle Reporting Form, please contact your local Writer Services
Representative. If you have any questions please contact your local APRA AMCOS office. Click here to find your local office
contact details.