Event Details Form Person of Contact for Event/Occasion: Guest

Event Details Form
*Please have this filled out in detail and returned to the Beacon Hotel within 30 days prior to your event date.*
Person of Contact for Event/Occasion: ___________________________ Guest Amount: _________________
Date of Event: ________________
Time of Event: ________to________
Event/Occasion:________________
Room: Wi-Fi / Banquet / Both
Services
Persons/Company Info
*who is responsible for these services*
Caterer Ex. - Restaurant/Individual/Self
Time of Arrival:
Name:
Address:
Phone:
Email:
Alcohol- Inventory/Quantity
Time of Arrival:
Name:
Address:
Phone:
Email:
Equipment-
Name:
Address:
Phone:
Email:
Ex. - Projector, DVD, IPod/desk, laptop,
smartboard,computer/extension cord
Time of Arrival:
Entertainment D.J., Small Band, Etc.
Time of Arrival:
Name:
Address:
Phone:
Email:
Transportaion Ex. - Limo, Bus, Shuttle
Time of Arrival:
Name:
Address:
Phone:
Email:
What is being provided
*in detail please*
Master of Ceremonies
Ex.- Pastor, Justice of the Peace, Etc.
Time of Arrival:
Name:
Address:
Phone:
Email:
Decorator/Florist Ex. - Local Florist, Self
Time of Arrival:
Name:
Address:
Phone:
Email:
Photographer/Videogropher
Time of Arrival:
Name:
Address:
Phone:
Email:
Hair/Makeup
Time of Arrival:
Name:
Address:
Phone:
Email:
*The Beacon Hotel Oswego NY is not responsible for providing any of the above services nor providing for staffing for your
event. This is to provide a guideline to ensure that your event runs smoothly.*
Print Name: ________________________________
Signature:
________________________________
Date:
________________________________