My HOS has signed the form, but now some of the project details

Office of Research
Frequently Asked Questions
My HOS has signed the form, but now some of the project details have
changed. Do I need to submit the form again?
If a Project Pre-approval Form is amended subsequent to HOS/Centre Director approval (for
example, due to budget reworking through expert or compliance review), it is the
responsibility of the lead researcher to update the HOS/Centre Director regarding these
changes and/or secure further approval if required (depending on the requirements of your
work unit).
Who do I need to send my Project Pre-Approval to?
If you are in a Research Centre:
- The Project Pre-Approval should be signed by the Researcher, Centre Director and
Head of School
If you are in a School:
- The Project Pre-Approval should be signed by the Researcher and Head of School
If you are in a Special Research Centre:
- The Project Pre-Approval should be signed by the Researcher and Centre Director
* If your project involves other work units, the form must also be forwarded to the Head of
School/Special Research Centre Director of the other work unit/s for approval and signature.
Why are some fields mandatory?
Some fields are mandatory because there is a minimum amount of information required
about a project to enable the HOS/Centre Director to approve the project.
If this information isn’t available, then there is not sufficient information for HOS/Centre
Director to approve the project or for Office of Research to progress an
application/agreement.
Why do I need to fill out a Project Pre-Approval?
The Project Pre-Approval is a valuable tool for both your work unit and the Office of
Research.
The Project Pre-Approval is used to capture the approval from a HOS/Centre Director for the
commitment of SCU resources (cash/in-kind) to a project. It also allows the HOS/Centre
Director to confirm their support for the proposed project and ensure that it aligns with their
School or Centre strategy.
The form also prompts researchers to ensure that they have considered the project budget
carefully and that they have included all required fees, before the application or proposal is
submitted to the funding body or client.
Frequently Asked Questions
I am having trouble emailing the form, is it possible to print it?
Submitting forms electronically ensures that all electronic data within the form is accessible.
If forms are printed, access to all the electronic data in the form is lost. To prevent this, if you
encounter any issues using the form please contact the Office of Research
([email protected] for applications or [email protected] for agreements) and
we can review.
How do I create my electronic signature?
All Office of Research electronic forms will require digital signatures. You will only need to
create your signature once, after that, documents requiring a digital signature will ask you for
a signature password.
Follow these steps when creating your digital signature:
Check “A new digital ID I want to create now”, then press ‘Next’.
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Frequently Asked Questions
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Frequently Asked Questions
Select “New PKCS#12 digital ID file”, then press ‘Next’
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Complete the form with your ‘Name’, ‘Organisation Unit’ etc and press ‘Next’.
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Frequently Asked Questions
Confirm the local path to store your certificate and add a ‘strong password’, then press
‘Finish’.
You have now created a local digital signature.
This signature will be inserted each time you ‘sign’ an electronic document. Remember your
password as you will need this to ‘sign’ future documents.
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