University of Massachusetts Form I-9 Completion Instructions For

University of Massachusetts
325 Whitmore Administration Building
181 President’s Drive
Amherst, MA 01003-9313
Division of Human Resources
Benefits
Form I-9 Completion Instructions
The United States Citizenship and Immigration Services (USCIS) requires employers to verify each new
employee’s identity and eligibility to work in the United States by examining original, unexpired identification
documents and completing the Employment Eligibility Verification Form (I-9) form with each new employee.
For New Employees
1. Please complete Section 1 of the Form I-9 in full (if you do not have a Social Security Number please leave
that blank). The address you use should be your current address at the time you complete the form.
2. Assemble original, unexpired documents that fulfill the requirements on the “Lists of Acceptable
Documents” (Form I-9 page 9). You must bring:
 Any one document from List A or
 One document each from List B (identity) and one from List C (eligibility).
3. Bring both the Form I-9 and Acceptable Documents to either a Notary Public (instructions and request
below for the Notary) or arrange to meet with a member of the CUPA I-9 Consortium
(http://www.cupahr.org/i9/index.aspx)
4. Return the completed Form I-9 with copies of the Acceptable Documents listed under Form I-9 Section
2 to UMass Amherst Human Resources with the required payroll documents provided by UMass.
For Notaries Public
Notaries public are authorized to complete the federal Form I-9 on behalf of U Mass Amherst.
We are asking you to act as our representative in completing the Form I-9 with our new UMass employee.
1. In completing the Form I-9 please verify that the employee has completed Section 1 of Form I-9 prior to
your completing Section 2.
2. The employee must present you with original, unexpired documents as listed on the “List of Acceptable
Documents” page. The employee can present either: any one document from List A or two documents,
(one each from Lists B - identity and C - eligibility).
The sections we ask you to complete are:
 Section 2 – Employer…Review and Verification, please:
a. write the employee’s name as indicated just below the “Section 2” header
b. list the document or documents the employee presents to you. The name of the document,
issuing authority, document number and expiration date (if any) must be listed for each
document.
 the Certification section, please: sign as the University’s Authorized Representative, enter the date you
reviewed the employee’s documents, list your title as “Notary Public” and print your name in the
Certification section.
Please return the completed Form I-9 to the employee, who is responsible for submitting them to UMass
Amherst Human Resources with photocopies of the documents you list in Section 2.
Please contact UMass Amherst Human Resources with any questions about completion of the Form I-9
(Telephone: 413.545.6110, 413.545.6114; E-mail: [email protected]).
Thank you so much for your assistance in this regard.