GUIDANCE NOTES LONDON REQUEST FORM (LRF) FOR

GUIDANCE NOTES
LONDON REQUEST FORM (LRF) FOR DISCLOSURE OF INFORMATION IN
FAMILY PROCEEDINGS
1. THE AIMS OF THE LONDON REQUEST FORM (LRF) ARE:
 to provide the Family Court with early information to enable it to properly determine any
necessary direction(s) which need to be made in relation to documents, records or other
evidential material held by the police in relevant criminal proceedings or investigations which may
inform the court (and the parties) in the determination of any factual or welfare issue within family
proceedings
 To provide timely advance notice to the Directorate of Legal Services (DLS), Metropolitan Police
Service (MPS), of the existence of the family proceedings and the nature and detail of the
information sought from the police
 To enable the MPS to indicate in advance what documents, records or other evidential material
(including both used and unused material) is or may be available to be disclosed to the family
court and whether there is any objection to or difficulty in the immediate disclosure of the same
 To assist the court (and the parties) in the framing of standard directions directed to the MPS
which will act (if necessary) as the conduit to process and deal with all such directions for
disclosure affecting any division/borough of the Metropolitan Area without any undue delay
 To encourage early disclosure of full and frank information between the police, the parties and the
court subject only to the avoidance of prejudice to the proper conduct of ongoing police enquiries
at the time of the request.
2. UNDERSTANDING ON CONFIDENTIALITY
Police Information will not be disclosed unless there are important considerations of public interest to
depart from the general rule of confidentiality. The protection of children is one of the areas where
exceptions may be made.
Information supplied by the police in pursuance to this LRF is subject to the following implicit
undertakings on the part of the parties and their legal representatives unless otherwise specifically
directed by the court:
 Any material disclosed will only be used for the purposes of, and preparation for, the current
proceedings unless the permission of the court and MPS is obtained;
 It will only be disclosed to professionals in the proceedings (and the parties) unless the
permission of the court is obtained and early notification is given to the MPS;
 The material will otherwise be kept confidential and copying should be kept to the minimum
necessary to avoid the proliferation of copies of sensitive material;
 Where there is an Attaining Best Evidence (ABE) or other audio/video evidence one copy will
normally be made available on request as soon as police investigations allow either by providing
one copy to the Local Authority (if a party to the proceedings) or to the solicitors acting for either
party in private law proceedings. Copies of video evidence will not be provided to
unrepresented parties however this will be considered on a case-by-case basis, depending
on the content of the information and the risk to third parties. The copying of video evidence
should be kept to a minimum and consideration should be given to the parties attending the
appropriate police station or local authority premises in order to view the evidence at a mutually
convenient time. Where this is not possible and the evidence has to be further copied, the
party(ies) will meet the reasonable costs incurred by the MPS of copying unless alternative
arrangements have been agreed between the MPS and the parties’ legal representatives for
making copies;
 In relation to any audio/video evidence, parties must sign and abide by the terms of the MPS’
Confidentiality Undertaking in order to prevent the unauthorised dissemination / copying / use

of the evidence. See the Form of Undertaking attached to the LRF - this form can be suitably
“adapted” to cover other evidence if necessary by either the MPS or relevant parties;
That the MPS will not transcribe or make arrangements to transcribe any video interviews or taperecorded interviews unless this has already been done in connection with a criminal
prosecution/investigation.
3. PROPORTIONALITY
All parties should use the LRF proportionately having regard to what is reasonable, directly relevant
and necessary when seeking disclosure from any third party.
This LRF may be departed from in exceptional circumstances and does not apply to genuine
emergency situations.
ACTION
PARTY
TIMING
1. Written Requests for Disclosure
It is incumbent on parties to give very early consideration
to what material held by the MPS may be relevant to the
care or family proceedings. Whenever possible an early Party requesting
request for documents should be made to police prior to disclosure
any hearing or application being made to the court.
Prior to any
proceedings
The request should be made in writing and state
precisely what evidence and information is sought and
why in accordance with the LRF. The police will
endeavour to acknowledge the request within 5 working
days. The LRF should be sent to the DLS, Legal
Support Team (for contact details please see the
Schedule below) as the office to which any request is to
be sent or upon which any order is to be served for the
MPS.
In the event the MPS are unable or unwilling to disclose
the evidence or information requested without a court
order it will be incumbent on the requesting party to
make the appropriate application to court in accordance
with the following procedure.
2. Preparation for Request for Disclosure
2.1
Preliminary Enquiries of Police
No later than 20 working days before the relevant
hearing the solicitors for any party who propose to ask
the Court for a direction requiring the MPS to make
disclosure, within family proceedings, shall send a
written request by way of a completed LRF, as detailed
above.
The LRF should set out the following information:
 The names (and all aliases) and all known dates of
birth of the parties including any relevant children and
where possible, brief details of the circumstances of the
incident(s) in respect of which the request is made
The party
proposing direction
for disclosure of
police evidence
20 working days
before relevant
hearing
 Any relevant addresses (including previous
addresses)
 The date and place of the specific incident or
incidents upon which information is sought
 The crime reference number (if known)
 The nature and relevance of the documents, records
or other evidential material sought.
 The date of the hearing at which the formal direction
is to be sought
 The likely timetable of legal and social work steps
 Whether, and if so, what date has been fixed by the
court for any final hearing or fact finding hearing and
whether the officer in the case is likely to be required at
that hearing to give evidence.
 Indicate whether each person named in the LRF is
party to proceedings
Please note in order to determine what information
is relevant and necessary for proceedings you will
be required to complete all fields applicable to your
request.
Failure to do so may result in a delay in processing
your request.
2.2
Police Response
No later than 5 working days before the relevant hearing
the solicitors for the party proposing the direction be
made for disclosure, shall obtain by way of written reply
or by acknowledgement letter from the nominated police
disclosure officer or police representative identified in the
Schedule below the following information:
 If the police are unable to disclose the evidence
sought within the given deadline, the reason(s) why and
if possible, when the MPS anticipate that the information
can be provided
 Whether the police require the direction in relation to
disclosure to be amended as to its terms from the draft
provided, and if so in what terms do the police propose
that the direction should be framed
 Where it is indicated that a police officer may be
required to give evidence at any hearing, when that
police officer is available to give evidence, and the dates
and/or times to avoid.
 The police response will always be filed with the court
The Party
proposing direction
for disclosure of
police evidence
5 working days
before relevant
hearing
in advance of the hearing by both the police and the
requesting party.
 The police and/or a representative of the Crown
Prosecution Service (CPS) shall be permitted to attend
the hearing at which any request for disclosure from the
police is to be made to make oral representations on the
issue of disclosure, with or without Counsel.
3. Hearing
At the hearing where the request is made for disclosure
the court shall consider:
 Whether or not the LRF has been complied with
 The necessity and relevance to the issues required to
be determined by the court, of the information sought to
be disclosed
 The timing of any direction for disclosure with specific
reference to any written representations by the police
under 2.2 above. All disclosure directions should allow
sufficient time for compliance which should in normal
circumstances be 20 working days
 The making of a request to the Family Section
Manager that the court order be expedited in its
preparation in accordance with the process described in
the Schedule hereto. This must be served within 24
hours by the court upon the nominated police disclosure
officer or police representative identified by DLS e.g. the
MPS Disclosure Unit based within DLS or the relevant
Borough Community Safety Unit (CSU). Any necessary
direction to the party making the request for disclosure,
as to notice and service of the court order in accordance
with this LRF.
4. Post-Hearing Action
4.1 The solicitor is to notify the MPS Disclosure Unit,
based within DLS, or the relevant Borough CSU dealing
with the request, within 24 hours of the hearing of the
terms of the direction made for disclosure.
The Party securing
direction for
disclosure
Within 24 hours of
directions hearing
4.2 Upon receipt of the court order (or in the Magistrates
Court on drawing up the order for the Court), the solicitor
should serve a copy of the Order on the MPS
Disclosure Unit, based within DLS, or the relevant
Borough CSU dealing with the request, within 2 working
days of the hearing.
The Party securing
direction for
disclosure
Within 2 working
days of directions
hearing
Please note any reference to an order in 4.1 & 4.2 above
relates to an order even if yet to be sealed. However,
disclosure will not be made by the MPS until a sealed
order is received, except where a valid LRF has been
correctly submitted.
ADDITIONAL INFORMATION
4. Proof of identity
The MPS needs to be satisfied that disclosure is being sent to the individual detailed on the form.
Consequently unrepresented parties are required to provide evidence of their identity and address by
supplying:
 Two separate documents, one of which must be a driving licence, passport or identity card.
Please note we only accept originals.
 Other documents can include utility bills or bank statements, pay slips (dated within the last 6
months)
 One of your two documents must have a form of photo ID
Together both documents must provide sufficient information to prove your name (if the contact you
have had with the MPS is in your maiden/other name, please provide additional documents in that
name, i.e. marriage certificate, deed poll, etc); date of birth; current address and signature.
For example, a combination of driving licence, with a utility bill or bank statement.
Please note: We do not accept responsibility for any loss or damage to official documents. We highly
recommend that official documents are sent via recorded delivery. Copies of all documents will be
retained for the duration of the case and will be destroyed in line with MPS Retention and Disposal
policies.
Please note: there is no facility to accept the LRF if delivered in person.
5. GENERAL FEES AND CHARGING
In accordance with the ACPO guidelines, there are set charges for dealing with any request for
disclosure under this LRF. These costs will cover the time worked on the case, requests for specific
items and cancellation fees as appropriate. For further information about the MPS General Fees and
Charges, please visit http://content.met.police.uk/Site/generalfeesandcharges/
ACPO guidance allows the MPS to appropriately charge for the disclosure of information in respect of
private law matters. In these cases the requester will be required to provide an initial disclosure fee or
provide a written undertaking to discharge the Directorate's Standard Disclosure Fees prior to any
work being undertaken on the request.
Unrepresented parties will be required to make payment by cheque to 'Mayors Office for Policing and
Crime (MOPAC)' prior to any work being undertaken on the request. Cash payments will not be
accepted.
Additional fees may apply, please refer to the MPS General Fees and Charges link for further details.
The Standard Disclosure Fee will be reviewed annually.
6. CONTACT DETAILS
All correspondence in respect of Child Care disclosure matters should be referred to the DLS,
Legal Support Team, in the first instance.
All queries MUST come through this address.
Unrepresented parties will be required to submit their request in writing to the address below.
Directorate of Legal Services
Metropolitan Police Service
10 Lamb's Conduit Street
London
WC1N 3NR
Legal Representatives: If you are submitting the request via email, please use the subject box and
title the email 'Request for Disclosure - (family name)'.
The mailbox address is as follows: [email protected]
If you submit your request via email, we would ask that you DO NOT send through a hard copy by
post unless it is requested. DLS will consider the requests on receipt and if applicable, will reallocate
these to the appropriate department for processing.
All parties: should you be advised by DLS that your request has been forwarded to the local
CSU, please contact them directly should you have any queries relating to that matter. An
address list for the local CSU can be found in Appendix A, below.
7. DUPLICATION WITH OTHER MPS UNITS
DLS will act as the initial point of contact for all request forms under this LRF. Where the information
or documents sought relate solely to domestic violence incidents, DLS will pass the request form to
the unit or units holding, or likely to hold, the information or documents requested and will supply the
contact details of this unit to the requesting party. It is then for that unit and the requesting party to
liaise co-operatively over disclosure of the material sought and all further correspondence or contact
should pass between them.
In order to avoid duplication, delays and unnecessary use of MPS resources requests should only be
submitted to the Legal Support Team above. If you have submitted your request to another location
within the MPS or have been provided with disclosure from another unit, please clearly detail this on
the LRF as failure to do so may result in a delay in processing your request.
8. PROCESSING TIMEFRAMES
These figures provide an indication of the time required by the MPS when processing a request for
disclosure. Please note these figures should only be used as a guide, as they are dependant on
various factors (e.g. specificity of the request, multiple incidents, location of documents etc) and can
not be relied on for every request for disclosure.
Summary of incidents
CRIS report - one incident
CRIS reports - multiple incidents
PNC reports
PNC international
Merlin(s)
CAD
ABE
Audio tape
Photographs
Existing statements
Existing third party statements
Retrieving and processing archived files
15 working days
10-15 working days
Up to 45 working days
Up to 5 working days
20 working days + (not in MPS control)
15 - 20 working days
5 - 10 working days
10 - 20 working days from receipt of undertaking
10 - 20 working days from receipt of undertaking
10 - 20 working days
10 - 20 working days
20 - 45 working days
10 - 20 working days (possibly longer - depending
on location and content of the file)
9. PROPORTIONALITY
It is to be understood by all parties that this LRF should be used proportionately and is designed to
facilitate only requests for items of evidence which the requesting party cannot, or cannot easily,
obtain for itself, which only the police have and which are of central and not peripheral importance to
the issues and incidents under consideration by the Family Court.
10. CPS
Guidance for disclosing information during ongoing criminal investigations and ongoing criminal
proceedings can be found in the CPS Memorandum of Understanding (MOU). It will be expected that
once the CPS is involved in advising the police about a prosecution or potential prosecution, it will
ensure that a CPS lawyer will be responsible for responding to disclosure applications in the family
court referred to them by the police, unless the CPS has advised no further action. If the CPS has
advised no further action, then it will be expected that the designated disclosure unit will deal with the
request. For the contact details of the CPS please use the following link: www.cps.gov.uk/direct
11. Permission for the local authority to release information for use in Family Proceedings
In order to maintain a good working relationship with the MPS, and to reduce any potential risk
caused by onward disclosure of MPS material (such as 87d forms; case conference notes, Merlin
reports etc), the Local Authority should seek DLS' permission to share any information with the Court
and the parties involved in the ongoing proceedings.
Any documents that need to be considered for disclosure must be attached to the LRF and forwarded
to the Legal Support address. Please note failure to provide DLS with a copy of the relevant
documents will result in a delay in processing your request.
12. WITNESS SUMMONS IF NECESSARY
Any requesting party who wishes to use the witness summons procedure, should only do so as a last
resort, where the MPS has been unable to comply with a request for disclosure, or if an officer is
required to personally attend court to give evidence. The requesting party must liaise with DLS prior
to using this procedure. Parties should not witness summons the Commissioner since he will
have no personal knowledge of the documents sought.
13. DISCLOSURE BARRING SERVICE (DBS)
In accordance with the procedure for requesting criminal record checks, any request for information
should be sent directly to DBS. If you have any queries regarding an application that you have
submitted, we would advise that you refer to the DBS website or use their online enquiries form.
14. LONDON CHILD PROTECTION PROCEDURES 87B FORM (LOCAL AUTHORITIES ONLY)
As per the London Child Protection Procedures V4 2010, a request can be made to the Child Abuse
Investigation Team (CAIT) via a form 87B. There are six circumstances in which police will conduct
the checks within CAIT, these are:
(1)
(2)
(3)
(4)
(5)
(6)
S47 Child Protection referral
Inter-Agency Risk Management (MAPPA)
Initial or Core assessment to justify S47
Children's Social Care carrying out Child In Need Assessment under S17 and written
consent from the subject obtained.
Child is subject of Child Protection Plan where additional concerns exist re other
person(s) in the household connected with the child (this DOES NOT include checks
for persons the child may visit for short periods unless urgent placement)
Children's Social Care faces immediate need to place a child with family member or
friend in an emergency and has the necessary consents.
If you require information via the 87B route, please liaise with the local referrals team on Borough.
If your request is for personal information unrelated to Family proceedings, please contact the
Information Rights Unit directly via the following link:
http://content.met.police.uk/Site/freedomofinformation.
Appendix A
CSU address
Barking & Dagenham
Fresh Wharf Patrol Base, Unit 24, Muirhead Quay, Barking, IG11 8BG
Barnet
Colindale Police Station, Grahame Park Way, Hendon, NW9 5TQ
Bexley
Bexleyheath Police Station, 2 Arnsberg Way, Bexleyheath, Kent, DA7 4ES
Brent
Kilburn Police Station, 38 Salisbury Road, London, NW6 6LT
Bromley
Bromley Police Station, High Street, Bromley, Kent, BR1 1ER
Camden
Holborn Police Station, 10 Lambs Conduit Street, London, WC1N 3NR
Croydon
Croydon Custody Centre, Room 1.01, 90 Windmill Road, Croydon, CRO 2XP
Ealing
Acton Police Station, 250 High Street, Acton, W3 9BH
Enfield
Edmonton Police Station, 462 Fore Street, London N9 0PW
Greenwich
Plumstead Police Station, 200 Plumstead High Street, London, SE18 1JY
Hackney
Stoke Newington Police Station, 33 Stoke Newington High Street, London, N16 8DS
Hammersmith & Fulham
Hammersmith Police Station, 226 Shepherds Bush Road, London, W6 7NX
Haringey
Hornsey Police Station, 94 - 98 Tottenham Lane, London, N8 7EJ
Harrow
Harrow Police Station, 74 Northolt Rd, Harrow, Middlesex, HA2 0DN
Havering
Romford Police Station, 74 Station Lane, Hornchurch, Essex
Hillingdon
West Drayton Police Station, Station Road, Uxbridge, UB7 7JQ
Hounslow
Chiswick Police Station, 205-211 High Road, Chiswick, W4 2DU
Islington
Islington Police Station, 2 Tolpuddle Street, London, N1 0YY
Kensington & Chelsea
Notting Hill Police Station, 99-101 Ladbroke Road, London, W11 3PL
CSU address
Kingston Upon Thames
Kingston Police Station, 3-5 High Street, Kingston, KT1 1LB
Lambeth
Brixton Police Station, 2nd Floor, 367 Brixton Road, London, SW9 7DD
Lewisham
Lewisham Police Station, Lewisham High Street, London, SE13 5JZ
Merton
Wimbledon Police Station, 15-23 Queens Road, London, SW19 8NN
Newham
Plaistow Police Station, 444-448 Barking Road, London, E13 8HJ
Redbridge
Ilford Police Station, 270-294 High Road, Ilford, IG1 1GT
Richmond Upon Thames
Teddington Police Station, 18 Park Road, TW11 0AG
Southwark
Peckham Police Station, 177 Peckham High Street, London, SE15 5SL
Sutton
Sutton Police Station, 6 Carshalton Road West, Sutton, SM1 4RF
Tower Hamlets
Limehouse Police Station, 27 West India Dock Road & 5 Birchfield Street, London, E14 8EZ
Waltham Forest
Waltham Forest Custody Centre, Boreham Close, Leyton, E10 6RN
Wandsworth
Wandsworth Police Station, 146 Wandsworth High Street, Wandsworth, SW18 4JJ
Westminster
Charing Cross Police Station, Room D126, Agar Street, London, WL2N 4DH