PS Form 8125 - Plant-Verified Drop Shipment (PVDS) Verification

United States Postal Service®
Plant-Verified Drop Shipment (PVDS)
Verification and Clearance This form available at www.usps.com.
1. Requested In-Home Delivery Date
(3-day window)
2. Drop Ship Appointment Number
5. Mailer Contact Name
6. Mailer Contact Telephone
(Include area code)
See Instruction on Reverse
3. Mailer Name
4. FAST Scheduler ID
7. Origin Plant Location (City, state, ZIP+4®)
8. Check One
£ Identical-Weight Pieces. Weight of a Single Piece __________lbs.
£ Nonidentical-Weight Pieces
9. Class of Mail
£ Periodicals £ Std. Mail
£ Package Services
£ International (Specify class)
11. Total Gross Weight of Shipment (Verified at origin office)
10. Product or Publication Title
or Names
12. Type of Mail Processing Category (Check all that apply)
£ Letters £ Automation Compatible £ Irregular Parcels
£ Flats £ Machinable Parcels
£ Nonmachinable Parcels
13. Pallets
Optional if Pallet Presort
is known.
Mailer Information
__________________________
a. No. Pallets
of Trays______
b. No. Pallets
of Sacks______
c. No. Pallets
d. No. Pallets
13.e. Non-Palletized Containers
of Parcels______ of Bundles______
i. 5-Digit
i. No. of Bundles
ii. 5-D Scheme
ii. No. of Trays
iii. 5-D CR
iii. No. of Sacks
iv. 5-D Scheme CR
iv. No. of Parcels
v. 3-D
v. No. of Air Boxes
vi. No. of Other (Describe)
vi. All Other
14. Entry Discounts Claimed
(Check all that apply)
£ DDU £ DNDC
£ DSCF £ DADC
£ DFSS £ Mailing Includes Pieces for Delivery Outside Service Area of Entry Office
£ International Service Center (ISC)
£ International: _________________
15. Comments -- Record SCF/ADC/NDC/ASF designator(s) and ZIP Code(s) from the DMM label list for mailing presented, or attach register.
Destination Entry Post Office or Delivery Unit
Origin Post Office (Where verified)
16a. Contact at Company Making Drop Ship Appointment (if other than mailer and if known when completing this
form)
16b. Telephone
17. Origin Post Office™ (City, state, and ZIP+4)
26a. Name of USPS® Employee
Verifying Mail
18. Verified at:
£ DMU (Mailer’s plant)
26c. Signature of Verifying Employee 27. Round Stamp (Required)
£ BMEU or Post Office
19. Permit Number
21. Total Pieces
20. Postage Payment Method
(Except for Periodicals)
£ Permit £ Stamped £ Meter
22. Total Weight of Mailing
23. Vehicle PVDS Seal Number
24. Vehicle ID Number
26d. USPS Contact Name (If other
than verifying employee)
33. Load Condition Irregularities (Check all that apply)
25. Comments
28. Entry Office (Facility name, address, city, state and ZIP+4 code as
found in the Drop Ship Product.)
£ Broken Pallets
£ Container Counts do not
match PS Form 8125
£ Damaged Mail
£ Improper Mail Makeup
£ Load Unsafe
£ Incorrect Appointment Type
Note: Appointments with 100% Periodicals can be presented whenever the
destination facility is open and staffed.
29a. USPS Receiving Employee
29b. USPS Receiving Employee
34. Scan the barcode upon receipt.
Signature
Name
30. Date/Time of Arrival
26b. Employee’s Telephone Number
(Include area code)
£ Mailings are not separated by
PS Form 8125
£ Overweight Pallets
£ Pallets Too Tall
£ Incorrect Mail Class
£ Other (Describe in item 32)
31. Date/Time of Departure
32. Comments (NOTE: Enter bedload discrepancies as percentages and
pallet discrepancies as pallet counts.)
PS Form 8125, August 2014 (NSN 7530-02-000-7255) (Page 1 of 2)
Destination Office—1 Mailer—2 Origin Post Office—3
(Mailer: Complete original and make 2 copies.)
Definitions and Features
Submitting Mailing and PS Form 8125 to Entry Post Office
The purpose of this form is to prove to the entry facility that the mail being
presented by the mailer or mailer’s agent was verified and paid for at origin.
The mailer or mailer’s agent must submit the original of this PS Form 8125
(with the original signature and round stamp of the origin Post Office) with
the PVDS mailing presented for acceptance to the entry postal facility
shown in item 28. Submit a second copy if you want one signed by the
entry office and returned for your records.
Plant-verified drop shipment (PVDS) enables origin verification and postage
payment for shipments that a mailer transports from the mailer’s plant to
destination Post Offices™ where the prepaid and pre-verified shipments are
accepted by the Postal Service™ as mail.
Postal Service employees verify PVDS mailings for classification, rate
eligibility, preparation, volume, and presort either at the mailer’s plant or at
the origin Post Office serving the mailer’s plant.
Standards for PVDS shipments are in Domestic Mail Manual (DMM®) 705.17.
The DMM also has information about destination entry discounts for
each class of mail — for specific sections, see the DMM Index entries for
“deposit” and “entry.”
Appointments to deposit PVDS mailings at entry offices are required for
Standard Mail® and Package Services. Advance notification of Periodicals
drop shipments must be provided in the Facility Access and Shipment
Tracking (FAST) system.
Instructions for Mailer
The mailer must submit an original and at least 1 copy of PS Form 8125, or
an approved facsimile, with each PVDS mailing presented for verification
and postage payment to the origin verifying Post Office (or detached mail
unit) completed as described below. Submit the original PS Form 8125, after
being signed and round stamped by the origin verifying Post Office, to the
entry Post Office with the PVDS mailing it represents. PS Form 8125 is not
required for PVDS mailings sent via Priority Mail Express® or Priority Mail®
Open and Distribute.
Completing PS Form 8125
1. Requested In-Home Delivery Date: If this box is completed, the
mailer or mailer’s agent should deposit the mailing at the entry office
in time to meet the delivery window. Delivery within this window is
not guaranteed.
2.
Drop Shipment Appointment Number: The appointment number is
required and may be added by the mailer or mailer’s agent after the
PS Form 8125 is signed and dated by the origin Post Office but before
the PVDS mailing is presented to the destination Post Office.
3-16. The Mailer Information section identifies the mail preparer and
appointment scheduler and provides a description of the mail to be
deposited at the destination entry facility listed in item 28. The mailer
must complete all items in the Mailer Information section except for
items 13i-vi (if pallet presort is known).
• In items 5 & 6 (and items 16a and 16b, if necessary), list the name
and telephone number of a mailer contact who is familiar with the
subject mailing and who can resolve problems that may arise at
the entry office.
• In item 13, report the mail as configured for verification and as it
will be presented to the entry office (for example, if trays are on
pallets, show the number of pallets with trays). If a mailing consists
of a combination of palletized and non-palletized mail, report each
segment correctly in this item. Identifying pallet presort levels is
optional.
• In item 14, show all entry discounts claimed for pieces in the
mailing. A single mailing may contain pieces subject to different
entry discounts (no more than one entry discount may be claimed
for any individual piece).
• In item 15, you may show other mailer information (for example,
sequence number for a postage statement, manifest, or
PS Form 8125). The mailer must record SCF/ADC/NDC/ASF
designator(s) and ZIP Code(s) from the DMM label list for
mailing presented, or attach register.
28.
The mailing presented to the entry office must be configured as reported
under item 13 and must match the other information on PS Form 8125 as
validated by the origin Post Office (verifying office).
Mail must not be reconfigured in containers after verification at origin. This
ensures that the entry office is able to reconcile the information on the
PS Form 8125 with the mail being presented for acceptance. For example,
mail verified and reported as non-palletized sacks or trays (rather than as
sacks or trays prepared on pallets) must be presented to the entry Post
Office in the same configuration.
Consolidators must not take mail received from mailers as non-palletized
sacked or trayed mailings (reported on PS Forms 8125 as non-palletized
mailings) and place the mail on pallets or in other containers after
verification (for reasons such as facilitating transportation) because the
entry office will be unable to reconcile the mail with the PS Forms 8125
representing the mail. For example, if an agent places on pallets 10 sacks
from one mailing and 15 sacks from another mailing reported on
PS Forms 8125 as non-palletized sacks, then there would be no
PS Form 8125 representing one pallet of 25 sacks, and the destination
entry office may refuse or delay acceptance of the mail.
Instructions for Origin Post Office (Office Where PVDS Mailing Is
Verified)
Be sure the mailer has completed all required items in the Mailer
Information section and item 28.
After verifying that all information is correct, complete the Origin Post Office
section. Items 23 and 24 are optional.
Sign and round stamp this form. Return the original and a copy (if submitted
by the mailer) to the mailer. Retain a copy in your files for 1 year.
Instructions for Destination Entry Post Office or Delivery Unit
Either remove the PS Forms 8125 for your office from the vehicle or receive
them from the mailer or mailer’s agent and check that your office is shown
as the entry facility under item 28.
Check that the form is completed, signed, and round stamped by the origin
Post Office.
Check the integrity of the mail load to be sure that it is safe to unload. Note
any load condition irregularities under item 33.
Compare the shipment with the form(s) for class, volume (such as number
of containers), processing category, entry rates claimed, etc.
If PS Form 8125 is properly completed and the information on it matches
the mail, then accept the shipment. Legibly complete the “Destination”
section (items 29 through 34). Retain PS Form 8125 in your files for 1 year.
If the mailer or mailer’s agent has presented a second copy, then complete
the “Destination” section on the copy and return it to the mailer or mailer’s
agent who presented it to you.
If the mail is visibly damaged, if the shipment does not match the
information on the PS Form 8125, or if the entry facility on the
PS Form 8125 is not your facility, then do not accept the mail until the
discrepancy is resolved.
• You may need to notify your supervisor of the problem(s).
• Either you or your supervisor may need to contact the origin Post
Office (see items 26a, b, c, and d) to resolve the discrepancy.
• Scan the barcode that appears in item 34 using the hand-held
scanner provided.
Enter the facility name, address, city, state, and ZIP+4® code where
the PVDS mailing will be entered (as found in the Drop Ship product).
All entry discounts must be based on entry at this facility. To review
facilities entry information, go to https://fast.usps.com/fast/ (no
login required), click on “Reports,” and then click on “Mail Direction
Search - Go.”
____________________________________________________________________________________________________________________________________________
PS Form 8125, August 2014 (NSN 7530-02-000-7255) (Page 2 of 2)