QUOTATION FORM Date: 2011 Reference: AWS To: Joint Office of

QUOTATION FORM
Date: ______________ 2011
Reference: AWS
To:
Joint Office of UNDP, UNFPA and UNICEF
Dear Sir/Madam,
Having examined the Request for Quotation, the receipt of which is hereby duly acknowledged,
we, the undersigned, offer to supply and deliver/provide _____________ [description of goods] in
conformity with the said RFQ documents for the sum of _______________________ [total amount in
words and figures] as may be ascertained in accordance with the Price Schedule and made part of this
Quotation.
We agree to abide by this Quotation for a period of 60 calendar days from the date fixed as
deadline for submitting quotations, and it shall remain binding upon us and may be accepted at any time
before the expiration of that period.
We understand that you are not bound to accept or reject any Quotation you may receive, do not account
for such activity and are not bound to inform an Offeror of reasons for such without special request from its
party.
Dated this . . . . .day of . . . . .[year].
Signed by the authorized representative of the Offeror (Name, Position)
Stamped
Edifício das Nações Unidas - Ave. OUA - Largo das Nações Unidas
B.P. 62, Av. OUA, Achada de Santo António, Praia Abo Verde
Tel: (238) 260 96 00 – Fax: (238) 262 10 96 - e-mail: [email protected]
www.un.cv
AWS
Form 2
Background Information
1
Name of Offeror:
2
Address:
3
Telephone number:
4
Fax Number:
5
Country of Registration:
6
Name of Body Issuing registration:
7
8
Presence of certificate of conformance, permit (permissive
document) and/or license (copies are attached):
Bank Details:
9
Contact person for this quotation:
e-mail:
Registration Year:
Signed by the authorized representative of the Offeror
Stamped
Edifício das Nações Unidas - Ave. OUA - Largo das Nações Unidas
B.P. 62, Av. OUA, Achada de Santo António, Praia Abo Verde
Tel: (238) 260 96 00 – Fax: (238) 262 10 96 - e-mail: [email protected]
www.un.cv
(Name, Position)
AWS
Form 3
Price schedule
Description
Unit
Unit price
Quantity
Total price
Name of currency:
Total Quotation price (in figures):
Total Quotation price (in words):
Delivery period:
Delivery terms:
Warranty conditions:
Delivery period: during 60 calendar days since the date of contract signing.
Note: In case of discrepancy between unit price and total price the unit price shall prevail.
Signature
[Name, signature]
Duly authorized to sign the quotation on behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[name of Offeror]
Stamped
Edifício das Nações Unidas - Ave. OUA - Largo das Nações Unidas
B.P. 62, Av. OUA, Achada de Santo António, Praia Abo Verde
Tel: (238) 260 96 00 – Fax: (238) 262 10 96 - e-mail: [email protected]
www.un.cv
AWS
Form 4
Technical compliance table
Lot
No.
Unit
Requested
technical
parameters
Suggested
technical
parameters
Compliance with
technical
specification
(Yes/No)
1
2
3
4
5
Signature
[Name, signature]
Duly authorized to sign the quotation on behalf of . . . . . . . . . . . . . . . . . . . . . . . . . . . .
[name of Offeror]
Stamped
Edifício das Nações Unidas - Ave. OUA - Largo das Nações Unidas
B.P. 62, Av. OUA, Achada de Santo António, Praia Abo Verde
Tel: (238) 260 96 00 – Fax: (238) 262 10 96 - e-mail: unof[email protected]
www.un.cv
General Terms and Conditions for Goods
1.
ACCEPTACE OF THE PURCHASE ORDER
This Purchase Order may only be accepted by the Supplier's signing and returning an acknowledgement copy of it or by
timely delivery of the goods in accordance with the terms of this Purchase Order, as herein specified. Acceptance of this
Purchase Order shall effect a contract between the Parties under which the rights and obligations of the Parties shall be
governed solely by the terms and conditions of this Purchase Order, including these General Conditions. No additional or
inconsistent provisions proposed by the Supplier shall bind UNDP unless agreed to in writing by a duly authorized official
of UNDP.
2.
PAYMET
2.1.1
2.1.2
2.1.3
2.1.4
3.
UNDP shall, on fulfilment of the Delivery Terms, unless otherwise provided in this Purchase Order, make
payment within 30 days of receipt of the Supplier's invoice for the goods and copies of the shipping documents
specified in this Purchase Order.
Payment against the invoice referred to above will reflect any discount shown under the payment terms of this
Purchase Order, provided payment is made within the period required by such payment terms.
Unless authorized by UNDP, the Supplier shall submit one invoice in respect of this Purchase Order, and such
invoice must indicate the Purchase Order's identification number.
The prices shown in this Purchase Order may not be increased except by express written agreement of UNDP.
TAX EXEMPTIO
3.1 Section 7 of the Convention on the Privileges and Immunities of the United Nations provides,
inter alia, that the United Nations, including its subsidiary organs, is exempt from all direct taxes,
except charges for utilities services, and is exempt from customs duties and charges of a similar
nature in respect of articles imported or exported for its official use. In the event any governmental
authority refuses to recognize UNDP's exemption from such taxes, duties or charges, the Supplier
shall immediately consult with UNDP to determine a mutually acceptable procedure.
3.2 Accordingly, the Supplier authorizes UNDP to deduct from the Supplier's invoice any amount representing such
taxes, duties or charges, unless the Supplier has consulted with UNDP before the payment thereof and UNDP has, in
each instance, specifically authorized the Supplier to pay such taxes, duties or charges under protest. In that event, the
Supplier shall provide UNDP with written evidence that payment of such taxes, duties or charges has been made and
appropriately authorized.
4.
RISK OF LOSS
Risk of loss, damage to or destruction of the goods shall be governed in accordance with DDU Incoterms 2000, unless
otherwise agreed upon by the Parties on the front side of this Purchase Order.
5.
EXPORT LICECES
Notwithstanding any INCOTERM 2000 used in this Purchase Order, the Supplier shall obtain any export licences required
for the goods.
6.
FITESS OF GOODS/PACKAGIG
The Supplier warrants that the goods, including packaging, conform to the specifications for the goods ordered under this
Purchase Order and are fit for the purposes for which such goods are ordinarily used and for purposes expressly made
known to the Supplier by UNDP, and are free from defects in workmanship and materials. The Supplier also warrants that
the goods are contained or packaged adequately to protect the goods.
7.
ISPECTIO
1. UNDP shall have a reasonable time after delivery of the goods to inspect them and to reject and refuse acceptance of
goods not conforming to this Purchase Order; payment for goods pursuant to this Purchase Order shall not be deemed an
acceptance of the goods.
Edifício das Nações Unidas - Ave. OUA - Largo das Nações Unidas
B.P. 62, Av. OUA, Achada de Santo António, Praia Abo Verde
Tel: (238) 260 96 00 – Fax: (238) 262 10 96 - e-mail: [email protected]
www.un.cv
2. Inspection prior to shipment does not relieve the Supplier from any of its contractual obligations.
8.
ITELLECTUAL PROPERTY IFRIGEMET
The Supplier warrants that the use or supply by UNDP of the goods sold under this Purchase Order does not infringe any
patent, design, trade-name or trade-mark. In addition, the Supplier shall, pursuant to this warranty, indemnify, defend and
hold UNDP and the United Nations harmless from any actions or claims brought against UNDP or the United Nations
pertaining to the alleged infringement of a patent, design, trade-name or trade-mark arising in connection with the goods
sold under this Purchase Order.
9.
RIGHTS OF UDP
In case of failure by the Supplier to fulfil its obligations under the terms and conditions of this Purchase Order,
including but not limited to failure to obtain necessary export licences, or to make delivery of all or part of the goods by the
agreed delivery date or dates, UNDP may, after giving the Supplier reasonable notice to perform and without prejudice to
any other rights or remedies, exercise one or more of the following rights:
a)
Procure all or part of the goods from other sources, in which event UNDP may hold the Supplier responsible for any excess
cost occasioned thereby.
b) Refuse to accept delivery of all or part of the goods.
c) Cancel this Purchase Order without any liability for termination charges or any other liability of any kind of UNDP.
10.
LATE DELIVERY
Without limiting any other rights or obligations of the parties hereunder, if the Supplier will be unable to deliver the goods
by the delivery date(s) stipulated in this Purchase Order, the Supplier shall (i) immediately consult with UNDP to determine
the most expeditious means for delivering the goods and (ii) use an expedited means of delivery, at the Supplier's cost
(unless the delay is due to Force Majeure), if reasonably so requested by UNDP.
11.
ASSIGMET AD ISOLVECY
11.1. The Supplier shall not, except after obtaining the written consent of UNDP, assign, transfer, pledge or make other
disposition of this Purchase Order, or any part thereof, or any of the Supplier's rights or obligations under this
Purchase Order.
11.2. Should the Supplier become insolvent or should control of the Supplier change by virtue of insolvency, UNDP may,
without prejudice to any other rights or remedies, immediately terminate this Purchase Order by giving the Supplier
written notice of termination.
12.
USE OF UDP OR UITED ATIOS AME OR EMBLEM
The Supplier shall not use the name, emblem or official seal of UNDP or the United Nations for any purpose.
13.
PROHIBITIO O ADVERTISIG
The Supplier shall not advertise or otherwise make public that it is furnishing goods or services to UNDP without specific
permission of UNDP in each instance.
14.
CHILD LABOUR
The Supplier represents and warrants that neither it nor any of its affiliates is engaged in any practice inconsistent with the
rights set forth in the Convention on the Rights of the Child, including Article 32 thereof, which, inter alia, requires that a
child shall be protected from performing any work that is likely to be hazardous or to interfere with the child's education, or
to be harmful to the child's health or physical, mental, spiritual, moral or social development.
Any breach of this representation and warranty shall entitle UNDP to terminate this Purchase Order immediately upon
notice to the Supplier, without any liability for termination charges or any other liability of any kind of UNDP.
Edifício das Nações Unidas - Ave. OUA - Largo das Nações Unidas
B.P. 62, Av. OUA, Achada de Santo António, Praia Abo Verde
Tel: (238) 260 96 00 – Fax: (238) 262 10 96 - e-mail: [email protected]
www.un.cv
15.
MIES
The Supplier represents and warrants that neither it nor any of its affiliates is actively and directly engaged in patent
activities, development, assembly, production, trade or manufacture of mines or in such activities in respect of components
primarily utilized in the manufacture of Mines. The term "Mines" means those devices defined in Article 2, Paragraphs 1, 4
and 5 of Protocol II annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional
Weapons Which May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of 1980.
Any breach of this representation and warranty shall entitle UNDP to terminate this Purchase Order immediately upon
notice to the Supplier, without any liability for termination charges or any other liability of any kind of UNDP.
16.
SETTLEMET OF DISPUTES
16.1
Amicable Settlement
The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out of, or relating to this
Purchase Order or the breach, termination or invalidity thereof. Where the Parties wish to seek such an amicable settlement
through conciliation, the conciliation shall take place in accordance with the UNCITRAL Conciliation Rules then obtaining,
or according to such other procedure as may be agreed between the Parties.
16.2
Arbitration
Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this Purchase Order or the
breach, termination or invalidity thereof is settled amicably under the preceding paragraph of this Section within sixty (60)
days after receipt by one Party of the other Party's request for such amicable settlement, such dispute, controversy or claim
shall be referred by either Party to arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining,
including its provisions on applicable law. The arbitral tribunal shall have no authority to award punitive damages. The
Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final adjudication of any such
controversy, claim or dispute.
17.
PRIVILEGES AD IMMUITIES
Nothing in or related to these General Terms and Conditions or this Purchase Order shall be deemed a waiver of any of the
privileges and immunities of the United Nations, including its subsidiary organs.
18.
SEXUAL EXPLOITATIO:
18.1
The Contractor shall take all appropriate measures to prevent sexual exploitation or abuse of anyone by it or by any of
its employees or any other persons who may be engaged by the Contractor to perform any services under the Contract. For these
purposes, sexual activity with any person less than eighteen years of age, regardless of any laws relating to consent, shall
constitute the sexual exploitation and abuse of such person. In addition, the Contractor shall refrain from, and shall take all
appropriate measures to prohibit its employees or other persons engaged by it from, exchanging any money, goods, services,
offers of employment or other things of value, for sexual favors or activities, or from engaging in any sexual activities that are
exploitive or degrading to any person. The Contractor acknowledges and agrees that the provisions hereof constitute an essential
term of the Contract and that any breach of this representation and warranty shall entitle UNDP to terminate the Contract
immediately upon notice to the Contractor, without any liability for termination charges or any other liability of any kind.
18.2
UNDP shall not apply the foregoing standard relating to age in any case in which the Contractor’s personnel or any
other person who may be engaged by the Contractor to perform any services under the Contract is married to the person less than
the age of eighteen years with whom sexual activity has occurred and in which such marriage is recognized as valid under the
laws of the country of citizenship of such Contractor’s personnel or such other person who may be engaged by the Contractor to
perform any services under the Contract.
19.0
OFFICIALS OT TO BEEFIT:
The Contractor warrants that no official of UNDP or the United Nations has received or will be offered by the Contractor any
direct or indirect benefit arising from this Contract or the award thereof. The Contractor agrees that breach of this provision is a
breach of an essential term of this Contract.
20.
AUTHORITY TO MODIFY:
Edifício das Nações Unidas - Ave. OUA - Largo das Nações Unidas
B.P. 62, Av. OUA, Achada de Santo António, Praia Abo Verde
Tel: (238) 260 96 00 – Fax: (238) 262 10 96 - e-mail: [email protected]
www.un.cv
Pursuant to the Financial Regulations and Rules of UNDP, only the UNDP Authorized Official possess the authority to agree on
behalf of UNDP to any modification of or change in this Agreement, to a waiver of any of its provisions or to any
additional contractual relationship of any kind with the Contractor. Accordingly, no modification or change in this
Contract shall be valid and enforceable against UNDP unless provided by an amendment to this Agreement signed by
the Contractor and jointly by the UNDP Authorized Official.
Edifício das Nações Unidas - Ave. OUA - Largo das Nações Unidas
B.P. 62, Av. OUA, Achada de Santo António, Praia Abo Verde
Tel: (238) 260 96 00 – Fax: (238) 262 10 96 - e-mail: [email protected]
www.un.cv