Employer`s Instructions for the Employee`s Arizona Form Arizona

Employer's Instructions for the Employee's
Arizona Withholding Percentage Election
If
the
Employee's
withholding rate before
July 1, 2010, was:
0%
10.7%
20.3%
24.5%
26.7%
33.1%
39.5%
Obtain additional information or assistance by calling one of
the numbers listed below:
Phoenix
From area codes 520 and 928, toll-free
Hearing impaired TDD user
Phoenix
From area codes 520 and 928, toll-free
(602) 255-2060
(800) 843-7196
(602) 542-4021
(800) 397-0256
Obtain tax rulings, tax procedures, tax forms and instructions,
and other tax information by accessing the department's
Internet home page at www.azdor.gov.
NOTE: Senate Bill 1185 required the Department to
develop rate tables for withholding. The new withholding
rates are a percentage of gross taxable wages. "Gross
taxable wages" is the amount that meets the federal definition
of "wages" contained in IRC § 3401 and that will be included
in box 1 of the employee's federal Form W-2 at the end of the
calendar year (i.e. gross wages net of pretax deductions, such
as the employee's portion of health insurance premiums).
Every employee is required to fill out a revised Arizona
Form A-4 or Form A-4V effective for wages paid after
June 30, 2010.
For more information about this withholding law change,
visit our website at www.azdor.gov.
Arizona Revised Statutes (ARS) § 43-401 requires an
employer to make Form A-4 available to employees at all times
and to inform employees of the Arizona withholding election
options. Through June 30, 2010, Arizona withholding was a
percentage of the amount of federal income tax withheld.
Beginning July 1, 2010, Arizona withholding is based on a
percentage of gross taxable wages. "Gross taxable wages" is
the amount that meets the federal definition of "wages"
contained in IRC § 3401 and that will be included in box 1 of
the employee's federal Form W-2 at the end of the calendar
year (i.e. gross wages net of pretax deductions, such as the
employee's portion of health insurance premiums). Employees
may also designate an additional amount to be withheld from
each paycheck.
New Employees
Arizona Form
A-4
Then use this rate for
wages paid after June 30,
2010:
0%
1.3%
1.8%
2.7%
3.6%
4.2%
5.1%
The rates in the shaded boxes are only available to employees
whose compensation is less than $15,000 annually.
Electing a Withholding Percentage of Zero
An employee may elect an Arizona withholding percentage
of zero, if the employee meets BOTH of the qualifying
conditions for the election. An employee making this election
certifies that: (1) the employee had no Arizona income tax
liability for the prior taxable year, AND (2) the employee
expects to have no Arizona income tax liability for the
current taxable year. If an employee makes this election, the
employer will not withhold Arizona income tax from the
employee's compensation for payroll periods beginning after
the date of the employee's election.
NOTE: For any employee previously relying on their federal
election to be exempt from Arizona withholding, an employer
must obtain a revised Form A-4 with an Arizona exemption
election or withhold at a rate of 2.7% until the employer
receives a completed form from the employee.
Voluntary Withholding Election by a Nonresident
Employee Exempt Under ARS § 43-403(A)(5)
A qualifying employee may use this form to voluntarily elect to
have a portion of the employee's compensation withheld under
the provisions of ARS § 43-403(D)(1) for application toward
the employee's Arizona income tax liability. The employee
completes this form to elect an Arizona withholding percentage
and to designate an additional amount to be withheld from each
paycheck.
NOTE: This exemption does not apply to a nonresident
employee who is in this state solely for athletic or entertainment
purposes.
New employees must complete this form within the first five
days of employment. If the employee does not complete this
form, the employer must withhold 2.7% of the employee's
gross taxable wages, until the employer receives a completed
form from the employee.
§ 43-403(A)(5)
provisions of
ARS § 43-403(A)(5) applies to wages paid to nonresident
individuals who are:
Current Employees
1.
Employed by a company having property, payroll, and
sales in Arizona or by a related entity having more than
50 percent direct or indirect common ownership; and
2.
Physically present in Arizona for less than 60 days in a
calendar year for the purpose of performing a service
that will benefit the employer.
Current employees must complete this form to elect a different
Arizona withholding percentage or to change the additional
amount designated to be withheld from each paycheck. If the
employee wants to increase or decrease the amount of Arizona
withholding, the employee must complete this form to change
the Arizona withholding percentage or change the additional
amount designated to be withheld each paycheck.
To facilitate the transition to the new rates, for existing
employees who have not filed a revised Arizona Form A-4,
employers may use the following table:
QUALIFYING CRITERIA FOR THE ARS
EXEMPTION . The exemption under the
Activities not included in determining the number of
days of service are:
a.
Being in transit.
b.
Engaging in personal activities.
Arizona Form A-4
c.
Participating in training or professional development
activities or attending meetings that are not directly
connected to the Arizona operations of the employer.
more, the employer shall adjust the employee's rate of
withholding beginning the next full pay period
following the determination. The employer shall adjust
the rate to 1.8%, unless the employee elects a higher
rate of withholding. The 1.8% withholding rate shall
apply until the employee has been employed for 12
full months, unless the employee elects a higher rate of
withholding.
A “related entity having more than 50 percent direct or
indirect common ownership” means that the related entities
are more than 50 percent owned by the same interests. The
examples on the following page illustrate three different
situations in which the nonresident employee is performing
services in Arizona for such an entity for less than 60 days
during a calendar year. In these examples, the employer has
met the qualifying criteria for the ARS § 43-403(A)(5)
exemption and, therefore, does not have to withhold Arizona
income taxes from compensation paid to the employee for
services performed in Arizona.
Example
At the end of the month, an employer must annualize the
compensation of an employee with 3 1/2 months of work
history with the employer. The employee's compensation
is annualized as follows:
First full month of compensation
$ 1,500
+
Second full month of compensation
1,500
+
Third full month of compensation
1,500
+
Fourth partial month of compensation
925
=
Total compensation (3 1/2 months)
$ 5,425
Divide by number of payroll periods
÷
in the 3 1/2 months
7
=
Average payroll period compensation
$ 775
Multiply by number of payroll periods
in a calendar year
26

=
Annualized compensation
$ 20,150
After 12 full months of employment, the employer
shall determine the rate under (b) below;
b. If the employee has 12 full months of work history with
the employer, the employer shall determine the
employee's total compensation for the 12-month period.
If the records for that period show that the employee
earned $15,000 or more, the employer shall adjust the
rate of withholding beginning the next full pay period
following the determination. The employer shall adjust
the rate to the 1.8% withholding rate, unless the
employee elects a higher rate of withholding. The 1.8%
withholding rate shall apply through the end of the
calendar year, unless the employee elects a higher rate
of withholding. At the end of that calendar year and at
the end of each succeeding calendar year, the employer
shall redetermine the employee's total annual
compensation. If the employee's annual compensation
for the preceding year changes the employee's rate of
withholding, the rate change shall begin the next full
pay period following the determination unless the
employee makes a zero percent withholding election for
the taxable year; or
c. If the employee receives a salary increase that makes the
employee's annualized compensation $15,000 or more,
the employer shall adjust the employee's rate of
withholding to the 1.8% withholding rate,
beginning the next full pay period following the
receipt of the increase by the employee.
2. An employee who has elected a withholding rate higher
than the minimum withholding rate may later elect to
reduce the rate to a lower rate for the employee's annual
compensation.
Example 1:
Corporation A is the U.S. domestic parent of Corporation B,
a wholly owned foreign subsidiary corporation. Corporation
A has property, payroll and sales in Arizona. Corporation B
operates in China and does not have property, payroll and
sales in Arizona. Individual R, an Arizona nonresident, is an
employee of Corporation B. Individual R performs services
for Corporation B in Arizona for 45 days during calendar
year 2009.
Example 2:
Corporation F, based in California, is the common parent of
Corporation W. Corporation F does not have property,
payroll and sales in Arizona. Corporation W does have
property, payroll and sales in Arizona. Individual L, an
Arizona nonresident, is an employee of Corporation F.
Individual L performs services for Corporation F in Arizona
for 55 days during calendar year 2009.
Example 3:
Individual D owns 60 percent of Corporation K and 51
percent of Corporation S. Individual N owns 40 percent of
Corporation K and 49 percent of Corporation S. Corporation S
has property, payroll and sales in Arizona. Corporation K,
based in California, does not have property, payroll and sales
in Arizona. Individual T, an Arizona nonresident, is an
employee of Corporation K. Individual T performs services
for Corporation K in Arizona for 35 days during calendar
year 2009.
How to Determine if an Employee Qualifies to Elect
the Minimum Withholding Percentage
An employer determines if an employee qualifies to elect the
minimum withholding percentage as follows:
1. If an employee whose annual compensation is less than
$15,000 elects the 1.3% withholding rate, that rate shall
apply until one of the following situations occurs:
a. Until the employee has 12 full months of work history
with the employer, the employer shall determine the
employee's annualized compensation at the end of
each month. The employer may use any method of
annualization that accurately reflects the employee's
annual compensation. If the employer determines that
the employee's annualized compensation is $15,000 or
2